Job Title: Facilities and Office Specialist (Temp Position)
Location: Manila, Philippines
Work Schedule: On-site, Monday to Friday, 8:00 AM to 5:00 PM
About Pantheon
Pantheon is the WebOps platform for websites that deliver extraordinary results. We believe in putting the magic of the internet in everyone’s hands. That’s why we’re so passionate about helping developers, IT and marketing develop, test, and release website changes faster and more reliably so they can build and maintain websites that create value for their organizations. Our cloud native software makes it easy to securely manage a single website or thousands of websites across multiple teams in one platform.
Pantheon’s core company values are Trust, Teamwork, Passion, and Customers First. At Pantheon, we work hard and play harder, valuing individuality, humor, and balance. We're enthusiastic participants in several open-source communities and have real relationships with many of our most active customers. If all of this sounds interesting to you, read on!
The Role
As the Facilities and Office Specialist, you will play a critical role in shaping and maintaining the employee experience at Pantheon’s Manila office. This in-office position focuses on office management and facilities oversight. You will ensure the smooth daily operations of our office and contribute to creating a positive, productive, and welcoming environment.
What You’ll Do:
Facilities Management:
- Oversee the daily operations of the Manila office, ensuring a clean, organized, and well-maintained workspace.
- Manage office supplies, kitchen inventory, and amenities to maintain a comfortable and efficient work environment.
- Act as the primary point of contact for building services and coordinate necessary repairs, maintenance, and security.
- Maintain the reception area, greet guests, receive packages, and ensure all visitors have a positive experience.
- Assist with meeting room setups, breakdowns, and provide logistical support for office events and functions.
- Coordinate with external vendors for office services such as cleaning, repairs, and catering.
- Ensure compliance with Occupational Safety & Health standards and maintain a safe working environment.
- Handle ad hoc office-related issues that arise to keep operations running smoothly.
Office Administration:
- Support the office’s administrative needs, including managing budgets for office supplies and facilities.
- Assist with the planning and execution of company events, celebrations, and team-building activities.
- Manage incoming and outgoing mail and oversee shipping needs.
- Partner with Finance and Accounting to ensure accurate tracking of expenses related to office operations and supplies.
- Provide administrative support to the leadership team as needed.
What You Bring to the Table:
- 2-5+ years of experience in facilities management, office administration, or a related role, preferably in a fast-paced environment.
- Strong organizational skills with the ability to manage multiple priorities and tasks effectively.
- Exceptional interpersonal and communication skills, both written and verbal, in English.
- A proactive problem-solver with strong attention to detail and a hands-on approach.
- Experience working in a start-up environment or with U.S. or European headquartered organizations is a plus.
- Flexibility to be on-site from 8:00 AM to 5:00 PM, Monday through Friday.
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