Job Summary:
We are looking for a proactive and detail-oriented Facility and Compliance Coordinator to oversee the administration and maintenance of our office facilities. This role is essential for ensuring compliance with safety regulations, data privacy laws, health standards, and overall operational efficiency. The Facility and Compliance Coordinator will collaborate closely with various departments to create a safe and compliant work environment.
Key Responsibilities:
- 1.Building Administration and Maintenance:
- Manage the daily operations of the office facilities, ensuring a clean, safe, and functional environment.
- Coordinate maintenance and repair activities with external vendors and service providers.
- Oversee office space planning, layout management, and relocation logistics as needed.
2.Safety Compliance:
- Ensure adherence to all local and national safety regulations, including the Occupational Safety and Health Standards (OSHS).
- Conduct regular safety inspections and audits, addressing and resolving any identified hazards.
- Develop and implement safety policies and procedures to promote a safe workplace.
3.Data Privacy Compliance:
- Work with the HR and IT team to ensure compliance with data privacy regulations, including the Data Privacy Act of 2012.
- Conduct regular assessments to verify that data protection protocols are effectively implemented.
4.Health Inspections and Fire Prevention:
- Schedule and manage health inspections and fire safety drills in compliance with local regulations.
- Maintain documentation of inspection reports, incident reports, and corrective actions taken.
5.Business Continuity Planning (BCP):
- Assist in the development and implementation of business continuity plans and emergency response strategies.
- Conduct training and drills to prepare employees for potential emergencies or business disruptions.
6.Occupational Safety and Health:
- Promote workplace health and safety initiatives, including ergonomic assessments and wellness programs.
- Act as the point of contact for health and safety-related inquiries and incidents.
7.Effective Communication:
- Facilitate communication between departments regarding facility-related updates and compliance matters.
- Prepare and disseminate reports on facility performance, safety audits, and compliance status to management.
Qualifications:
- Bachelor’s degree in Facility Management, Business Administration, or a related field.
- At least 2 years of experience in facility management, compliance, coordination, or a similar role, preferably within a corporate setting in the PH.
- Strong knowledge of local safety regulations, data privacy laws, and best practices in facility maintenance.
- Excellent organizational, communication, and interpersonal skills.
- Ability to work independently and collaboratively within a team.
- Proficient in Microsoft Office Suite and facility management software.
