Help us achieve our ambition of making Xodus the place to work.
We have an exciting opportunity for an Executive Team Personal Assistant (UK) to join our fast-growing Energy Consultancy business and embark on a transformation journey with us.
We are seeking a meticulous and efficient Executive Team Personal Assistant to support our executive team in managing daily administrative tasks. The ideal candidate will be highly organised, possess excellent communication skills, and have a proactive approach to problem-solving.
Location: Flexible
Requirements
Qualifications/Experience Requirements:
· Previous experience within a Personal Assistant or Executive Assistant role, supporting at executive level
· The ability to handle information professionally and confidentially, with the upmost discretion
· Strong attention to detail, with the ability to multitask and adapt in a fast-paced environment
· Excellent organisational and time management skills, to meet strict deadlines
· Great rapport building skills, to build strong relationships with the executives
· Computer literacy, including Word, Excel, PowerPoint, Teams, and Outlook
· The ability to thrive both independently and as part of a team
· Exceptional communication skills, both written and verbal
Key Responsibilities:
· Providing administrative support to the 6-person executive team here at Xodus. As a global business this means that the team is spread across at least 3 different time zones (Europe, North America and Australia) and multiple geographic locations.
· Planning and scheduling meetings, events (such as company roadshows, conferences, workshops and away days), client visits and board meetings with primary shareholder.
· Handling correspondence and managing personal calendars.
· Filing, typing, answering telephones, dealing with emails, drawing up invoices and other administrative tasks within an office, to lighten the workload of the executive.
· Recording and distributing minutes of meetings, filing reports and other administrative documents, and meeting with important company associates on behalf of C-level executives.
· Making travel and hotel arrangements for the team and individuals
· Liaising with other members of staff and external parties such as clients and press
· Producing monthly executive reports, letters, presentations, and graphical information
· Preparing expense reports and maintaining a filing system
Benefits
Here's why you should join us:
· Market Competitive Salary
· The way we work; We work flexibly at Xodus which means how you work your day is flexible with a combination of working in the office and at home.
· Health and wellbeing; We have a number of comprehensive benefits available for you and your family, including, Private Medical Insurance, Cash Plan, Employee Assistance Programme, Income Protection and Life Insurance
· We offer a Company pension scheme to allow you to save for your future.
· We have enhanced parental and shared parental leave pay policies available from day one of employment.
Xodus is dedicated to fostering an equitable, diverse and inclusive workplace where, every voice is valued, every perspective is celebrated, and everyone has the opportunity to thrive.
Connect with like-minded individuals and allies through our Employee Networks, including Xodus Women's Network, X Pride, Neurodiversity Network and Wellbeing Network.
Join us at Xodus and be part of a team that's shaping the future of energy. Together, we have the power to create change and make a difference. Apply now and let's build a brighter, more sustainable future, together!
Further Information
Please contact [email protected] for further information on this opportunity.
Or to apply for this role directly please complete the application form by attaching your CV and cover letter outlining your experience and what you would bring to the role.
We look forward to receiving your application!
Closing date for all applications is 8th November 2024.
