ABOUT THE ROLE

We are looking for a highly organized and resourceful Personal Executive Assistant to support our CEO in both professional and personal capacities. This role goes beyond traditional administrative tasks—it requires someone who can anticipate needs, handle a variety of responsibilities with efficiency, and create seamless workflows to optimize the CEO’s time. The ideal candidate thrives in fast-paced environments, remains calm under pressure, and has a natural ability to problem-solve and adapt. This role is ideal for someone who enjoys creating order in dynamic environments and is passionate about maximizing efficiency for a high-level executive. 

Some of the responsibilities you should expect are the following:  

• Calendar & Scheduling 

• Manage the CEO’s calendar, appointments, and reminders to ensure seamless daily operations. 

• Travel & Logistics 

• Plan and coordinate domestic and international travel, including flights, accommodations, transportation, and detailed itineraries. 

• Communication Management 

• Screen and prioritize emails, draft correspondence, and liaise with internal and external contacts. 

• Meeting Coordination 

• Schedule and prepare for meetings, take notes, track action items, and follow up as needed. 

• Personal Errands & Lifestyle Support 

• Handle personal tasks such as gift shopping, reservations, household coordination, and event planning. 

• Organization & Efficiency 

• Keep workspaces, files, and schedules structured and optimized for productivity. 

• Project Assistance 

• Support special projects, research, and presentations as assigned. 

• Confidentiality & Discretion 

• Manage sensitive information with absolute professionalism and confidentiality. 

ABOUT YOU

• Exceptionally organized with a high attention to detail. 

• Strong time management skills—able to prioritize and shift focus quickly. 

• Proactive and resourceful, with a problem-solving mindset. 

• Excellent communication skills, both written and verbal. 

• Comfortable handling both professional and personal tasks with discretion. 

• Experience managing executive calendars, travel arrangements, and daily logistics. 

• Tech-savvy and proficient in scheduling tools, email management, and basic research. 

• Flexible and adaptable to changing schedules and priorities. 

ABOUT THE WORK ENVIRONMENT

This role is in office at our corporate headquarters in the Brickell area of Miami, Florida. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.