Voleon is a technology company that applies state-of-the-art machine-learning techniques to real-world problems in finance. For more than a decade, we have led our industry and worked at the frontier of applying machine learning to investment management. We have become a multibillion-dollar asset manager, and we have ambitious goals for the future.
Your colleagues will include internationally recognized experts in machine learning research as well as highly experienced technology and finance professionals. The people who shape our company come from other backgrounds, too, including concert music performances, humanitarian aid, opera singing, sports writing, and the submarine service. You will be part of a team that loves to succeed together.
In addition to our enriching and collegial working environment, we offer highly competitive compensation and benefits packages, technology talks by our experts, a beautiful modern office, catered lunches, and more.
As an Executive Assistant, you will directly support up to two senior managers and two mid-level managers. This role is a means to make a difference: you will amplify their impact, and your success will enhance the company’s success.
Responsibilities
Deliver exceptional, comprehensive, and proactive administrative support tailored to the varying needs of managers
Manage the managers' calendars in a seamless manner, with the ability to prioritize and triage meeting requests effectively
Coordinate effectively with Executive Support team who support partners and other members of the leadership team
Learn from established processes that match each manager's style and enhance their productivity
Effectively use standard calendaring, communication, expense reporting, and travel arrangement systems
Ensure that the managers have necessary materials and are prepared for meetings
Receive, screen, and respond to communications in coordination with the managers or on their behalf in a manner that reflects the managers: clear, courteous, professional, and timely
Manage domestic and international travel preparations
Provide support to other stakeholders when requested by the managers, including colleagues, clients, vendors, and others
Handle confidential and non-routine information with the utmost care
If locally based, provide on-site support to managers, ensuring their physical workspace is organized and conducive to productivity
Assist in the planning and coordination of meetings, including room setup and catering arrangements
Collaborate with IT support for any technology needs or issues experienced by the managers
Participate in any research activities or projects as requested by managers
Assist with some project management and follow-ups on behalf of managers
Continuously seek opportunities to improve support processes and efficiency
Requirements
Proven skills supporting multiple managers
A track record of successful collaboration within executive support teams.
Strong organizational skills, capable of seamlessly managing multiple tasks and conflicting priorities with meticulous attention to detail
Exceptional interpersonal skills, allowing you to build relationships with diverse personalities across key stakeholders
Demonstrative aptitude in written and verbal communication, evidenced through clear, concise expression and effective discourse
The ability to handle a high volume of tasks and projects independently or with minimal guidance
Quick decision-making skills to respond effectively to urgent situations and events
Flexibility to adapt quickly to changing priorities
Ability to work in-office Tuesday through Thursday, with flexibility to come in on Monday and Friday as needed
Proficiency in technology, including MS Outlook calendaring, MS Word, Excel, and PowerPoint
A strong sense of urgency
Experience using Atlassian software (a plus)
A bachelor's degree (a plus)
Other
Ability to lift 15 pounds
Ability to sit at a desk for extended periods of time
The base salary for this position is $80,000 in the location(s) of this posting. Individual salaries are determined through a variety of factors, including, but not limited to, education, experience, knowledge, skills, and geography. Base salary does not include other forms of total compensation such as bonus compensation and other benefits. Our benefits package includes medical, dental, and vision coverage, life and AD&D insurance, 20 days of paid time off, 9 sick days, and a 401(k) plan with a company match.
“Friends of Voleon” Candidate Referral Program
If you have a great candidate in mind for this role and would like to have the potential to earn $7,500 if your referred candidate is successfully hired and employed by The Voleon Group, please use this form to submit your referral. For more details regarding eligibility, terms and conditions please make sure to review the Voleon Referral Bonus Program.
Equal Opportunity Employer
The Voleon Group is an Equal Opportunity employer. Applicants are considered without regard to race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation and identity, genetic information, veteran status, citizenship, or any other factors prohibited by local, state, or federal law.
Vaccination Requirement
The Voleon Group has implemented a policy requiring all employees who will be entering our worksite, including new hires, to be fully vaccinated with the COVID-19 vaccine. This policy also applies to remote employees, as such employees will be asked to visit our offices from time to time. To the extent permitted by applicable law, proof of vaccination will be required as a condition of employment. This policy is part of Voleon’s ongoing efforts to ensure the safety and well-being of our employees and community, and to support public health efforts.
