Executive Assistant

At Visa, we have an exciting opportunity responsible for administrative support for five senior executives in our Government Solutions function. We are looking for applicants who have a constant record of high achievement, professionalism, reliability, and excellent organizational skills. This position will be responsible for multiple stakeholders and a broad range of administrative support duties. This is an exciting position for an experienced administrative and planning professional, looking to develop their skills and work in a dynamic environment. The Executive Administrator needs to demonstrate strong organization skills, executive presence, and effective communication. This role requires a proactive self-starter who can work independently and proactively and is comfortable with all admin support duties.

Essential Functions

• Provide general administrative support (primary function of the role) including managing calendars, meeting planning, logistics, travel & expense management. Arrange domestic and international travel, complete travel expense reports, and manage logistics of travel-related activities
• Manage all scheduling, and maintain clear and concise calendars
• Provide administrative support for day-to-day operations
• Assist the team with raising Purchase Orders (POs) and managing all payment requests
• Provide support on presentation decks (creating, editing & repurposing existing materials)
• Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside contacts
• Provide holiday cover for SVP & Global Head
• Serve as point of contact for all office visitors (including company personnel) and deliveries
• Assist HR with candidate interview schedules
• Perform team support duties including ordering office supplies, booking meeting rooms, processing training registrations, and updating distribution lists

• Proactive, well-organised, and collaborative individual with a professional aspiration to be the administrative engine of a high-performing team in a fast-paced environment
• Track record of success in either a similar administrative role or other role with relatable skills
• Writing ability in English prose to a high standard across mediums and formats (e.g., invitations, formal emails, meeting minutes)
• Attention to detail and excellent organisational skills in pursuing and completing, to full resolution and satisfaction, multiple and overlapping tasks
• Proficiency in Microsoft Office applications – Outlook, PowerPoint, Word and Excel

Diversity & Inclusion
Universal acceptance for everyone, everywhere, is not only our brand promise, it is the foundation of our company culture. We foster a feeling of connectedness in the workplace, support diversity of thought, culture and background, fight for important initiatives like Equal Pay and actively work to eliminate unconscious biases that hold us all back.
By leveraging the diverse backgrounds and perspectives of our worldwide teams, Visa is a better place to work and a better business partner to our clients.

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.