Executive Assistant

What we expect of you, day to day.

Reporting (Key responsibility)
•    Create presentations for monthly team meetings and executive reporting in Power Point, Word, and data analysis in Excel
•    Organising Townhalls including managing guest speakers
•    Coordinate and finalise the scorecard monthly ensuring it is ready on time
•    Manage the Organisation charts
•    Maintain onboarding documents and Teams sites 
•    Organise and plan team’s governance meetings
Purchasing for department (Key responsibility)
•    Raise any necessary requisitions for purchase orders
•    Submit expenses
Managing Diary/desk booking (limited requirements)
•    Manage calendar for a year in advance in alignment with the business’s and the leader’s strategic priorities
•    Book any social events and volunteering
•    Use knowledge and judgement to proactively manage diary clashes
•    Be ready to react with meeting changes during the day
•    Colour code by priority
•    Ensure regular meetings are scheduled (and rescheduled) for direct reports and stakeholders
•    Book rooms for the manager weekly
•    Liaise with internal and external stakeholders to arrange meetings, hold dates for events and co-ordinate business as usual activities
•    Plan for commute, flights, and hotels. Manage travel
Emails
•    Prioritise emails/ requests sent directly to you and filter/escalate information as appropriate
•    Send function emails on behalf of the leader leaders
Support Travel and Expenses
•    Complete to the point of submission Concur expense reports.

This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership/site), with a general guidepost of being in the office 50% or more of the time based on business needs.

• Resilience and ability to work under pressure
• Excellence with Excel and Power Point
• Excellent collaboration skills
• Strong interpersonal skills and EQ
• Ability to work independently, manage one’s time and ability to multi-task
• Ability to keep information organised and confidential
• Strong verbal and written communication skills

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.