Acumen is seeking a dynamic Executive Assistant to the Chief Development and Partnerships Officer to join our New York office. This is an outstanding opportunity for a proactive, self-motivated candidate with minimum of 2 years of professional experience, superior attention to detail, a natural ability to multitask, and a commitment to tackling poverty. This role is in NYC and Acumen is working in office 3 days a week.
About Acumen
Acumen is committed to transforming the lives of the poor by investing in people and companies working to solve problems for people living in poverty – companies that provide essential products and services that bring more opportunities and more choices to millions. To date, Acumen has positively impacted 500+ million lives by investing $184M in 197 innovative, early-stage companies in Africa, Latin America, South Asia, and the United States. But investing isn’t just about capital. It’s about investing in people. We’ve been investing in people for years. Connecting with emerging leaders in their own countries and engaging them in extended collective dialogue on what constitutes a “good society”, moral inquiry, and skill building. Our work is enabled by a high-performing global team of about 110 people, and a network of supporters that spans generous individuals, governments, foundations, and corporations.
About the role
The Executive Assistant will support the Chief Development and Partnerships Officer (CDPO) and maintain primary responsibility for strategic relationship management, communications, and logistical support, as well as serve as a key liaison for communication with the global staff, Board of Directors, Acumen Partners, and other members of the Acumen community. The CDPO at Acumen leads the Development & Partnerships Team and is responsible for strategy and execution for our revenue strategy, i.e., assuring the funding needed to support Acumen’s diverse programs is in place with clear plans for ongoing financial sustainability of the organization. Specific responsibilities include:
Scheduling and Meeting Preparation:
- Arrange and ensure seamless run of CDPO's daily schedule, juggling multiple, simultaneous requests across multiple time zones
- Prepare and socialize all essential logistics for the CDPO's meetings
- Support on research and preparation for external meetings, including liaising with other teams to create meeting briefings and submitting meeting notes to online database
- Coordinate team member schedules to ensure monthly team meetings, weekly check-ins, and other recurring internal meetings
- Schedule and proactively plan recurring internal communications touch points, including Development & Partnerships Team Calls, time with teams across our geographies, weekly one on meetings, and preparation for these when needed.
Travel and Logistics:
- Work with overseas team members to ensure on-ground logistics are arranged and communicated; oversee all details for entire travel process from planning to on-the-ground to debriefs
- Provide clear, comprehensive travel packs including detailed travel itinerary, logistical confirmations, diplomatic and/or medical clearance, meeting and investment context, etc.
- Forecast and obtain appropriate medical documentation, passport pages, and travel visas in advance of international trips as necessary
- Maintain accurate details for meetings in advance of travel, add to necessary calendars
- Understand travel preferences when booking flights, hotels, etc. and check to make sure these preferences are followed when possible, or communicated in advance when not possible
Administration:
- Prepare and track expense reports in timely manner following travel; review and advise on expense reports for CDPO’s direct reports, following Travel & Expense Policy
- Maintain presence at desk in order to efficiently and expediently respond to needs of CDPO
- Enter and maintain contacts, outreach, and relationship tracking details in Salesforce in timely manner; support data maintenance and creation of constituent and donor segmentation lists for appeals, special events, progress reports, and mailing lists for events
- Obtain necessary information and signatures for documents relating to CDPO and track to ensure proper processing and delivery
- Head various projects as assigned, including research, writing, designing collateral/presentations, supporting other members of Development & Partnerships team, etc.
Project Management:
- Project managing as needed on operative initiatives, then sharing of results with key stakeholders
- Work alongside the Office of the CEO on key strategic initiatives
Skills & Qualifications
- Minimum of 2 years of experience in professional environment
- Strong project management skills: demonstrated ability to take primary responsibility for execution of diverse number of projects in timely manner with limited supervision
- Proactive, demonstrated ability to anticipate needs and identify gaps before they arise, and jump in without being asked
- Exemplary interpersonal skills and ability to collaborate effectively with culturally diverse staff across geographies, functions and levels of the organization
- Excellent written and verbal communication skills
- Self-reflective and aligned with Acumen values
- Complete discretion with sensitive information, both within the company and externally
- Proven mastery of tech apps including Outlook, Word, Excel, PowerPoint, Gmail, and Zoom
- Permanent authorization to work in the United States
Deadline
Candidates are encouraged to submit an application by April 1
This role is eligible for overtime and the salary range is $60,000 to $64,000 USD plus a performance-based bonus. This range represents the present low and high end of pay range for our Associate band. Actual compensation will vary based on various factors including but not limited to experience. Acumen has equal pay, so pay is determined through comparison to a cohort of employees in the market at the same level of accountability.
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