We are seeking a motivated Executive Assistant to be the supportive force behind several C-Suite leaders at Tala. Ideal candidates will have extensive experience supporting C-Suite executives and interfacing with internal and external stakeholders. You will intuitively manage challenging calendars and work closely with our executives and EAs to accommodate commitments and maximize impact. The ideal candidate has extensive experience in anticipating needs, possesses deep critical thinking skills, and is a natural problem solver. You must be proactive, reliable, flexible, and extremely detail-oriented. We are a fast-paced and team-oriented company. Experience working in a startup, technology, finance, or legal environment is preferred. We are a collaborative team, and need someone who is willing to work across teams and people, proactive and able to pivot as things change. This is a hybrid position with travel to Tala HQ in Santa Monica approximately 50% of the week. There will be some weeks throughout the year when the candidate must be onsite more.
What you'll do
- Directly manage a number of executive calendars, ensure alignment with priorities, and take a proactive approach toward managing time and efficiency for those executives.
- Thoughtfully organize key, onsite meetings across the executive team, including support with travel and all meeting logistics as needed.
- Mindful calendaring: act as a point of contact for external partners, candidates, and vendors to strategically manage and protect the executive’s time and energy.
- Support preparation of key virtual meetings: including agendas, documents, and presentations, gathering and organizing content from relevant stakeholders.
- Contribute to team and office culture through periodic support with event coordination, celebrations, and other projects as assigned. Work closely with the Office Manager to ensure that all details for onsite events are successfully executed.
- Needs to be comfortable with a variety of work from applying for visas, to managing calendars, to ordering lunch, to printing out legal documents to be signed by executive members. Looking for someone with a can-do attitude and ability to be fluid to the needs of their stakeholders.
Qualifications
- Direct experience supporting C-level executives
- Interest in Tala’s mission and business
- Handle highly confidential and non-routine information
- Phenomenal organizational skills and attention to detail
- Flexibility and able to juggle multiple priorities simultaneously
- Execute work with a diversity, equity, and inclusion lens
- Experience coordinating across teams in multiple time zones
- Proactive mindset, able to work independently to complete tasks
- Exceptional judgment and strong verbal/written communication skills
- Solid proficiency with G-Suite, slack, and MS Office tools
- The ability to create and edit slides in Google Slides, PowerPoint, and/or Keynote is a plus
- 3+ years of experience working for C-Suite
Preferred Skills & Experiences
- Bachelor’s degree
- Enthusiasm for Tala’s mission and culture
- Experience working at a fast-growth start-up
