Executive Assistant

About the team + role

At Robinhood, Administrative Assistants are passionate about the integral role they play as a crucial partner to executives. We’re looking for someone who excels at multitasking, with excellent communication skills and an upbeat, self-starter attitude. You’ll partner closely with 3-4 senior leaders in our Legal organization, within Compliance, FinCrimes, and Government Affairs teams, as well as have the opportunity to support other leaders in the future. This role relies heavily on the ability to be highly organized and responsive and the willingness to meet each challenge directly.

The role is located in the office location(s) listed on this job description which will align with our in-office working environment. Please connect with your recruiter for more information regarding our in-office philosophy and expectations.

What you’ll do

• Manage and prioritize complex calendars, including scheduling meetings and resolving scheduling conflicts, while navigating shifting priorities and requests
• Manage and schedule complex, sensitive external meetings across multiple time zones and global locations
• Organize and provide onsite support for high profile events in our local DC & NYC offices
• Attend and run meetings, communicate agendas, take notes, push for engagement, and track action items
• Serve as an extension of the executive, taking on a wide breadth of tasks and responsibilities so that they can refocus on other areas as necessary
• Book and manage travel for leaders
• Report and manage expenses for leaders
• Deepen your understanding of the responsibilities and tendencies of the executive you support so that you can anticipate needs proactively and work autonomously to get ahead of them
• Manage programs and team building events, and proactively contribute insights and ideas that improve team process, efficacy, and/or culture
• Draft emails, memos, presentation decks, and reports for your executives as needed
• Flexibility to attend to a range of tasks, as requested

What you bring

• 4-6 years of experience directly supporting one or more executives; bonus points for experience in legal, compliance, and government affairs
• Bachelor’s degree or equivalent relevant experience
• Excellent written and verbal communication skills - you are optimistic, professional, eager to help, reliable, and are able to work both independently and collaboratively with cross-functional teams
• Understanding and flexibility if things come up outside of typical business hours
• Exceptional organizational and time management skills, with strong attention to detail and a consistent track record of taking ownership of multiple projects
• Demonstrated ability to handle confidential information with discretion and emotional intelligence
• Ability to exercise strong business judgment, meet deadlines, and balance multiple requests
• Strong interpersonal skills and ability to quickly establish rapport with internal and external partners
• Excellent problem solving skills, with an ability to recognize opportunities and develop ways of addressing them
• Comprehensive knowledge of Slack and GSuite Apps: Gmail, Calendar, Docs, Sheets, & Slides

What we offer

• Market competitive and pay equity-focused compensation structure
• 100% paid health insurance for employees with 90% coverage for dependents
• Annual lifestyle wallet for personal wellness, learning and development, and more!
• Lifetime maximum benefit for family forming and fertility benefits
• Dedicated mental health support for employees and eligible dependents
• Generous time away including company holidays, paid time off, sick time, parental leave, and more!
• Lively office environment with catered meals, fully stocked kitchens, and geo-specific commuter benefits

We use Covey as part of our hiring and / or promotional process for jobs in NYC and certain features may qualify it as an AEDT. As part of the evaluation process we provide Covey with job requirements and candidate submitted applications. We began using Covey Scout for Inbound on September 19, 2024.

Please see the independent bias audit report covering our use of Covey here.