Executive Assistant, Renewals & Global Services

The Executive Assistant will support the VP of Global Renewals and the VP of Global Services with a wide range of administrative, logistical, and project-related duties. As an Executive Assistant, you play a crucial role in the business's success. This role has high visibility and works cross-functionally throughout the company. 

Job Duties & Responsibilities:

• Provide overall administrative support for two VP-level executives including time management, travel, expenses, and meeting management.
• Anticipate the executives’ needs and proactively assemble the appropriate people and resources to solve problems.  Plan, schedule, and coordinate small and large meetings with both internal and external audiences.
• Manage daily, weekly and monthly calendars to maximize time effectiveness, being proactive about conflicts. 
• Provide support in the preparation and execution of meetings including: presentation preparation, spreadsheet management, etc.  
• Form trusting relationships with customers, team and contacts
• Manage contacts for executive partners, proactively understanding who they are, which have priority and keep track of communication needed for priority contacts
• Help the two VPs coordinate All Hands meetings, including collecting topics and confirming the agenda, building slides, aligning presenters, managing award nominations, and meeting logistics.
• Lead, drive and execute on various team events, socials, offsite meetings, etc.
• Field incoming requests; exercise strong judgment and discretion with highly confidential information
• Own and help manage the rhythm of the business in close partnership with the leadership team; This includes ensuring meeting agendas match business priorities, taking notes and following up on action items.
• Work cross-functionally to ensure communication is efficient and clear between teams
• Meet deadlines by maintaining an organized approach and knowing how to prioritize and coordinate multiple work activities in a fast-paced environment.
• Regularly collaborate with cross-functional Administrative & Executive Assistants and provide back up for vacation/illness.
• Work cross-functionally to ensure communication is efficient and clear between teams

Qualifications & Experience:

• A minimum of 5+ years work experience as an Executive Assistant supporting multiple remote leaders
• Excellent  time management skills and attention to detail
• Experience with building presentations in Google slides
• Flexibility working independently or partnering with a variety of teams with flexibility to travel as needed (up to 10%)
• Proven ability to interact with senior team members, vendors and leaders
• Ability to be flexible in response to changing priorities and needs
• Experience with an arrangement of schedules and logistics, at times, across multiple time zones with expertise in productivity and collaboration tools such as Google Workspace, Slack and Zoom  

• Ability to work on multiple projects, lead priorities and accurately set expectations
• Strong communication, planning, organizational and analytical skills
• Excellent verbal and written communication skills
• Willing to learn or experience in the following areas is a bonus
• Experience in running reports and exporting data into gSheets
• Experience in project management

What you’ll need to be successful: 

• Adaptable – has demonstrated flexibility in the face of change.
• Organized - has good time, space and task management skills.
• Proactive - has the ability to foresee problems and prevent them by taking action.

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