Executive Assistant

Executive Assistant

Location: Hybrid (3 days in office per week) in Redmond, WA only

About the Role:

The Executive Assistant is committed to ensuring the effectiveness of the CFO Org (Finance, Accounting, Legal, Data Science, BI) team by providing a broad range of administrative, organizational, and functional support to the Chief Financial Officer, CFO Org Leadership, and the Company’s Executive Leadership Team (“ELT”). This position requires discretion and a professional demeanor.

The Executive Assistant will strive to stay one step ahead of the CFO, providing thoughtful and clear communication to and on behalf of the CFO, ensuring priorities move forward and expectations are clear. 

Ranked number 14 by Seattle Business Magazine in the ‘Washington’s 100 Best Companies to Work For’ list in the large companies category for 2023; and named as one of BuiltIn ‘Best Places to Work’ in both Seattle and Dallas for 2024.

Benefits and Compensation:

We have a passion for making all employees feel supported. In addition to having a genuine interest in helping you do your best work and drive your career, we offer:

• 100% employer-paid premiums for Medical HDHP Plan, Dental, and Vision for employee

• 70% employer-paid premiums for Medical PPO Plan for employees, and Medical, Dental, and Vision for dependents

• 401K match

• Hybrid work model - 3 days in the office / 2 days remote each week

• 12 paid Company Holidays

• 2 paid Volunteer Time Off days

• 15 days PTO, to start, increases with tenure and seniority.

• Paid parental and adoption leave

• Compensation Range: $85,000 - $100,000, depending on location.

Compensation ranges are determined by role and location. The range displayed on each job posting reflects the pay range for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

What You’ll Do:

• Calendar Management: Maintain leaders’ calendars, including scheduling meetings, appointments, speaking engagements, and travel arrangements. Exercise discretion in committing time and evaluating needs
• Meeting Leadership: Create agendas, distribute meeting prep materials, and publish notes/action items
• Write, edit, and distribute emails, correspondence memos, letters, and forms
• Coordinate the creation and on-time submission of regularly scheduled reports
• Book and manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals, ensuring adherence to company travel policy
• Expense management: Prepare, reconcile, and submit expense reports for leaders; review submitted reports for accuracy and pre-approval
• Project management: Responsibility for driving activities and outcomes for projects to be assigned
• Coordinate in-person, hybrid, and virtual team events
• Lead in the development of on-brand, visually appealing presentation graphics and slides
• Email Management: inbox organization, ensuring cleanliness, prioritization, and prompt and timely responses
• Determine priority of matters of attention for the CFO; redirect matters to staff to handle, or handle matters personally, as appropriate
• Keep the CFO, CEO, and other leaders advised of time-sensitive and priority issues, ensuring appropriate follow-up
• Manage the strategy and success of multiple connected projects
• Ensure robust feedback loop to measure and monitor progress on deliverables
• Maintain confidentiality and high degree of ethical standards at all times 
• Routinely perform a wide variety of support duties
• Complete a variety of special projects including supporting staff recognition and morale and creating presentations, financial spreadsheets, and special reports
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed
• Exercising discretion and independent judgment in all forms of project management, to include matters of significance such as those affecting, interpreting, and implementing management policies or operating practices, as well as carrying out major assignments in conducting the operations of the business 

What You’ll Bring:

• Shows leadership, flexibility, and operates with a creative problem solver mindset
• Comfortable with fast-paced environments and rapidly changing priorities
• Outstanding writing, editing, and proofreading skills
• Excellent organization and time management skills
• Exceptional attention to detail 
• Someone who exhibits sound judgment with the ability to prioritize and make decisions, anticipate needs, and proactively solve problems
• Energetic and eager to tackle new projects and ideas
• Comfortable interacting with high-level executives
• A team player capable of cultivating productive working relationships across teams
• Demonstrated ability and temperament to work with sensitive information
• Resourceful, can-do attitude
• Experience in overseeing budgets and expenses
• Experience in developing internal standardized processes and systems
• Ability to travel as needed 
• This role is hybrid: required to work a minimum of 3 days in office, with the option of 2 days remote

Education and Experience:

• High School Degree required; college degree or equivalent work experience preferred
• 8+ years of administrative experience, with at least 3+ years supporting a senior executive
• Knowledge of office management systems and procedures
• Advanced proficiency in Google Suite required; familiarity with Slack, Confluence, Microsoft Office Suite

Pushpay is committed to equal opportunity. We value and embrace diversity and inclusion of all Team Members. Pushpay uses E-Verify to confirm employment eligibility. Head to our career page to learn more.

If you have a disability under the Americans with Disabilities Act or similar law, or you require religious accommodation, and you wish to discuss potential accommodations related to applying for employment at Pushpay, please contact [email protected].

About Pushpay

Pushpay helps organizations and communities come to gather & stay connected, strengthening community, connection, and belonging through our suite of mobile apps, management software, and giving technology. Our 550 Pushpay teammates support 10,000+ customers as they drive social good, and we’re honored to have processed over $15 billion in charitable giving. We’re growing fast, including some exciting acquisitions in recent years, and we need driven talent. Join Pushpay and grow with us!