About ARCHIMED:
With offices in the US, Europe and APAC, ARCHIMED is a leading investment firm focused exclusively on healthcare industries. Its mix of operational, medical, scientific and financial expertise allows ARCHIMED to serve as both a strategic and financial partner to North American and European healthcare businesses.
Prioritized areas of focus include Healthcare IT, MedTech, Pharma Services, Life Science Tools & Biologic Services, Biopharma Products, In Vitro Diagnostics, Consumer Health. ARCHIMED helps partners internationalize, acquire, innovate and expand their products and services.
Over the last twenty years, ARCHIMED’s leadership team has directly managed and invested in over eighty small to large-size healthcare companies globally, representing over €50 billion of combined value. ARCHIMED manages €7 billion across its various funds. Since inception, ARCHIMED has been a committed Impact Investor, both directly and through its EURÊKA Foundation.
The Team:
- An international team (British, French, German, Italian, Portuguese…) with complementary education and experience in the investment, medical, scientific, strategic and operational sectors
- Composed of alumni from: INSEAD, Berkeley, Georgetown, Bocconi, HEC Paris, Ponts et Chaussées, ESSEC, Imperial College, Dartmouth, etc.
- Professional backgrounds: Private Equity (3i, Siparex, USS Ltd, Barings, capiton), Consulting (A.T. Kearney, Bain, McKinsey), M&A (Lazard, EY, KPMG, PwC), Industry (Biotronik, Cerba, Pharmacy, Veterinary
Your Role:
Assisting key company executives with managing their calendar, scheduling their meetings, organising their travel and other general administrative tasks.
Ensures the smooth running of the Tokyo office by managing all administrative and logistical tasks within the office.
In addition, acts as a linchpin between the ARCHIMED HQ France, Tokyo, New York & Singapore teams by helping to coordinate global activities within Tokyo.
Working within the Back Office department, your main tasks will be to :
- Provide administrative support to the investment team, in particular to the Partners
- Provides diary management for Partners
- Proactively organise regular catch ups with Partners to discuss upcoming trips, in order to anticipate bookings and to understand priorities
- Prioritization of meetings and calls for Partners
- Ensure compliance with policies and coordination with the rest of the BO team
- Coordination with other assistants to organize internal meetings
- Facilitate daily office operations in the Tokyo Office
- Provide a qualitative hospitable experience by greeting and welcoming all guests and employees and making them feel supported.
- Help manage the reception area and staff to ensure effective communication both internally and externally
- Ensure proper installation of meeting rooms, their storage and the supply of consumables
- Manage travel and expense reports of the corporate card
- Help with the management and organization of events (i.e. Team Lunches)
- Writing and formatting various documents
- Participate in the organization and maintenance of the office areas (follow-up of orders and stocks of consumables, equipment, ...)
- Partners with Finance team to ensure timely payment of all Tokyo invoices
- Manages Tokyo Office budget, to include costs for office supplies, refreshments and team events
- Liaises with IT to manage laptop setup for all new Tokyo joiners
- Liaises with IT team and outsourced partners to ensure all IT runs smoothly in office, including, but not limited to, conference room AV equipment, printer, etc.
- Ensures smooth onboarding and induction for new joiners, to include meet and greet on Day 1
- Supports global HR team with various HR related items in Tokyo as needed.
Requirements
- Fluent speaker : Japanese, English, Korean (ideally)
- Excellent attention to detail
- Excellent organizational skills, able to help create order and manage processes in a process-light environment
- Strong communication skills, both written and verbal
- Proactive, able to take initiative and proactively seek information needed to complete tasks
- Trustworthy, able to be trusted with confidential information
- Strong multi-tasking and prioritization skills
- International experience is a plus
