At LinkedIn, we trust each other to do our best work where it works best for us and our teams. This role offers a hybrid work option, meaning you can both work from home and commute to a LinkedIn office, depending on what’s best for you and when it is important for your team to be together.
This role will be hybrid based out of our Sunnyvale office.
We are looking for an Executive Assistant to provide administrative and organizational support to the VP, Global Talent - Benefits, Employee Experience & Wellness. You will be responsible for skillfully interacting with management within and outside of the company, comfortably communicating with employees and internal partners and flawlessly handling confidential and critical information. You will also be responsible for assisting two other leaders on the team.
Responsibilities:
Full support of VP, Global Talent and supplemental support of Sr. Director, Employee Experience and Director, Global Wellness.
Manage meetings with support from Chief of Staff (e.g. set agendas, prepare presentations, document meeting minutes and manage action items)
Plan, organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities)
Manage logistics, collaborate with cross-functional partners and formalize event content for special and large-scale events
Manage and reconcile VP’s expense reports and travel arrangements.
Participate in large-scale special projects, as agreed with manager
Manage go/Perks – employee discount program.
Maintain email distribution lists / aliases
Act as the point of contact between workplace services to meet facility needs for the team
Provide input for ways to improve structures and efficiency of the organization
Find new and efficient ways to create work processes to help maximize your executives' time, including weekly and quarterly reporting, goal-tracking, and team meetings
Maintain an advanced degree of confidentiality along with excellent judgement, discretion and a high degree of maturity/professionalism
Partner with HR, Finance, Legal and other teams on various initiatives
Apply judgment with full understanding of urgency and priorities of the business, routinely needing to multi-task with little to no direction
Work with cross-functional partners on budget tracking and communicate financial constraints
Support Employee Experience leader:
With procurement and sourcing needs including purchase requisitions and contracts and track budget details and purchase order spend.
Maintain SharePoint sites and team calendar to keep team communications consistent and up to date.
Pull employee reports as needed for employee experience programs.
Support Wellness leader:
Manage Rewards Store vendor. Review and refresh items in store. Resolve employee shipping issues. Field employee requests and inquiries. Provide process improvements.
Track Wellness Point data and coordinate data transfers.
Basic Qualifications:
Bachelor’s degree or relevant experience
5 + years of experience in executive administrative supporting senior leadership
3 + years of experience supporting senior leadership including VP and above
Preferred Qualifications:
Experience with project and budget management
Experience supporting multiple leaders of large teams
Advanced knowledge of MS Office (Outlook, Word, PowerPoint, Excel) and cloud-based applications (e.g., SharePoint)
Excellent communication, teamwork, and organizational skills - Ability to professionally interact with senior leaders and anticipate their needs
Thrives in a fast-paced, demanding environment
Effective time management, task prioritization, and ability to work within deadlines, even in ambiguous environments
Proactive attitude with a willingness to take on additional projects
Adaptability to change and ability to quickly learn and adopt new technologies, systems, tools, and processes
Ability to be proactive, take initiative, and exercise good judgment, discretion, and confidentiality in all tasks
Suggested Skills:
Project Management
Communication
Collaboration
LinkedIn is committed to fair and equitable compensation practices.
The pay range for this role is $90,000 to $147,000. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location. This may be different in other locations due to differences in the cost of labor.
The total compensation package for this position may also include annual performance bonus, stock, benefits and/or other applicable incentive compensation plans. For more information, visit https://careers.linkedin.com/benefits.
Equal Opportunity Statement
LinkedIn is committed to diversity in its workforce and is proud to be an equal opportunity employer. LinkedIn considers qualified applicants without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, marital status, pregnancy, sex, gender expression or identity, sexual orientation, citizenship, or any other legally protected class. LinkedIn is an Affirmative Action and Equal Opportunity Employer as described in our equal opportunity statement here: EEO Statement_2020 - Signed.pdf.
Please reference the following information for more information: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf and
https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf for more information.
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