At LinkedIn, we trust each other to do our best work where it works best for us and our teams. This role offers a hybrid work option, meaning you can both work from home and commute to a LinkedIn office, depending on what’s best for you and when it is important for your team to be together.
LinkedIn is currently seeking a highly motivated Executive Assistant. The successful candidate will be responsible for supporting two leaders: VP of Sales Solutions EMEA/LATAM & Country Manager for the Nordics, as well as our Sr Director of Sales Solutions EMEA/LATAM Enteprise. The role requires excellent organizational and multi-tasking skills, proactivity and an ability to prioritize and work to deadlines. A professional and team-oriented approach combined with strong written and verbal communications skills is essential. The ideal candidate will be able to maintain strict confidentiality and bring a blend professionalism, passion and flexibility to the role.
Responsibilities:
Be a motivated self-starter who works independently, effectively problem solves and prioritises work and anticipates the needs of the executives.
Handle requests and queries in a timely manner
Oversee all aspects of diary management: proactively managing schedules, actioning requests for meetings and mitigating diary clashes, ensuring that bookings are achievable in terms of workload and time constraints.
Co-ordinate domestic and international travel management in line with corporate policies.
Meeting management (collating agenda items, follow-up on actions etc).
Event management - organise meetings and special events, including all hands, offsites and team events.
Prepare presentations, briefs and other supporting docs as required
Full expense management (collation, preparation and submission of expenses)
Procurement (Manage PO’s, set-up new vendors etc.)
Build strong and effective working relationships within the organisation and other cross-functional partners.
Work closely together with the EMEA & LATAM Admin team
Support special projects on a regular basis
Some travel required (EMEA)
Basic Requirements
8 + years of proven experience as an executive administrative assistant, senior administrative assistant or in other senior secretarial position
8 + years of proven experience in an international working environment, supporting multiple individuals/teams (international + remotely)
Fluency in both verbal and written Swedish and English
Preferred Qualifications
Excellent cross-level communication and interpersonal skills
Excellent knowledge of MS Office (Office365, Outlook, Word, Excel, PowerPoint, Sharepoint) and good knowledge of GoogleDrive .
Good knowledge of Microsoft Teams and Zoom.
Full comprehension of office management systems and procedures
Up-to-date with advancements in office gadgets and applications
Highly flexible and able to work and grow with the company and the office
Exemplary planning and time management skills
Ability to multitask, prioritise daily workload, and willing to be flexible with occasionally varied and additional duties
Being mindful of working with different times zones when setting up meetings
Discretion and confidentiality
Professional credibility
Attention to detail
Ability to work both as a team member and on own initiative (able to make decisions on behalf of Seniors/team)
Self-motivating and willing to learn
Positive, friendly, approachable attitude to everyone.
Suggested Skills:
Strong Communication
Stakeholder Management
Multitasking
Attention to detail
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