We are seeking an Executive Assistant to provide confidential executive-level support to the Leadership team. The ideal Executive Assistant will be a motivated self-starter who is high-energy, goal-oriented, and results-driven, has a high level of integrity, and thrives in a fast-paced work environment. The company is entering a high growth mode making it an exciting time to join this dynamic team!
What will you do?
- Perform calendar management by planning and scheduling meetings, conferences, and travel
- Prepare detailed minutes of the meeting and follow up on any outstanding actions
- Manage senior leadership or external client visits to India offices
- Produce usable information by transcribing, formatting, editing, and delivering text, data, and graphics
- Represent the executive team in a highly professional manner.
- Maintain a high level of confidence by protecting confidential information
- Complete various projects such as collecting and organizing information, compiling reports or presentations, etc.
- Make travel arrangements including airfare, lodging, and transportation for staff for both domestic and international travel, and work with travel agencies for the optimum and cost-effective options
- Manage internal and external events where required – employee all hands, external events, team outings, CSR programs, and so on
- Partner with HR on employee engagement events where required
- Act as a backup for the facility lead/manager when required
- Open, sort, and distribute incoming correspondence, including faxes and email
- Contribute to team effort by accomplishing related results as needed
How will you do it?
- Quality Management – Work output, including written correspondence, reports, and presentations, is of the highest quality
- Organizational Support – Skilled at planning and organizing meetings, events, and travel
- Confidentiality – High degree of integrity and strong ability to protect confidential information
- Personal Presence – Ability to conduct yourself professionally and interact with varying levels of senior leadership
- Project Management – ability to coordinate multiple work streams and provide active follow-up on deliverables requested by the executive
- Proactive Vision – Ability to anticipate the needs of the executive and the executive team and “see around corners” to ensure seamless execution of activities.
Qualifications
- Bachelor’s degree
- Effective communication, presentation, decision-making, time management, organizational, and problem-solving skills
- Experience working with Board of Directors
- Proficient with Microsoft Office Suite including Excel, Word, and PowerPoint
- Ability to multitask and prioritize daily workload
- Preferred qualifications: 5-6 years of administrative and/or project management experience
- Expense Reports and Budgeting
- Swag management specific to ELT gifts
All your information will be kept confidential according to EEO guidelines.
** At this time insightsoftware is not able to offer sponsorship to candidates who are not eligible to work in the country where the position is located. **
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At insightsoftware, we are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. We are proud to be an equal opportunity workplace.
