Executive Assistant

About Us. Impactual LLC is a woman-owned, full-service consulting firm dedicated to creating measurable social change. We help causes, philanthropists, change-makers, and brands address some of the most pressing political and social challenges of our time. Our small team has worked on some of the largest civic efforts in the United States, including Power the Polls, National Fentanyl Awareness Day, and several voting rights efforts.

You can learn more about our clients and projects on our website - impactual.com 

About This Position. We are looking for an organized and eager individual to support Impactual's staff and clients with scheduling, logistical planning and coordination. 

1) Calendar Support

• Manage team calendars, scheduling, and prioritization of meetings
• Coordinate domestic travel arrangements
• Prepare agendas, presentations, reports, and meeting materials
• Draft and manage correspondence and communications
• Screen and prioritize emails, calls, and requests

2) Meeting and Project Management

• Organize leadership meetings and staff events
• Track action items and follow up on deadlines
• Support cross-functional projects and operational initiatives
• Maintain records, documentation, and filing systems

3) Communication & Relationship Management

• Serve as a liaison between executives, employees, clients, and external partners
• Maintain professionalism and confidentiality in all interactions
• Support internal communication and executive messaging

4) Administrative Operations

• Assist with office operations and vendor coordination
• Improve administrative systems and workflows

Equal Opportunity and Inclusive Employer. Impactual aims to be a responsible and supportive employer and cultivate a positive, safe, and inclusive work environment. We know that lasting change is always built on diversity. We are proud to promote equal opportunity regardless of race, color, sexual orientation, ancestry, religion, sex, national origin, age, citizenship, marital status, disability, gender identity, or veteran status. 

Requirements

The Ideal Candidate. We are looking for someone with excellent (and proven) scheduling and project management skills:

• Scheduling Experience. You have managed the calendar of 1 or more busy professionals. You can organize, track, and respond to incoming requests with 100% follow through.
• Strong Organizational Skills. You have a track record of excellent organizational, time management, and problem-solving skills. 
• Meticulous Attention to Detail. You have a keen attention to detail, ability to work well with Google Sheets, and always review something twice before completing it. You will work to ensure there are zero dropped balls.
• Effective Communication. Honestly, proactively, and effectively communicates information across teams and stakeholders, asks questions, remains open to feedback, and builds and maintains relationships; observes and adapts to others’ decision-making, alignment, and communication styles.
• Open to Feedback. This is a fast-paced and high feedback environment. You proactively take ownership over your job duties, ask for help, anticipate problems, and propose solutions for efficient execution. You also must be able to give and receive helpful, constructive feedback with positive intention.
• Highly Professional. Handle highly sensitive information with discretion and professionalism and represent the firm professionally in all interactions.

Benefits

Compensation. This is a salaried position; $55,000 - $70,000 per year.

Benefits include:

• 16 paid holidays, including the week between Christmas and New Years;
• 15 days vacation; 
• 12 days sick/parental/bereavement leave, as well as paid extended parental, family and medical leave;
• Monthly QSEHRA reimbursement for qualified medical expenses (including health insurance premiums purchased from the marketplace);
• Annual 5% SEP-IRA retirement contribution; 
• Several monthly and annual stipends, including wifi and cell phone, health and wellness, office supplies, and professional development.  

Location. Impactual is a fully remote team. This role must be located within the continental United States and be online and available between the hours of 9am and 6pm ET, regardless of where you live and work. Team members can expect to travel for work approximately 3-5 times per year.