Executive Assistant II

Joining Collibra’s Office of the CTO

Collibra is seeking an experienced Executive Assistant to support our Chief Technology Officer. This Executive Assistant will be a valuable, trusted business partner to the Chief Technology Officer of Collibra. You’ll be responsible for streamlining and prioritizing their time to ensure the smooth execution of their goals. The ideal candidate is a collaborative, highly organized, detail-oriented individual with strong communication and customer service skills. Your work will ensure that our Chief Technology Officer can focus on strategic initiatives that move Collibra forward!

This is a hybrid position based in New York City.

Executive Assistants at Collibra are responsible for

• Providing full support to our CTO by managing company and personal details while maintaining full discretion and confidentiality
• Extensive scheduling, monitoring and prioritizing of all day-to-day incoming communication and requests for time
• Liaising with internal executives & teams, as well as external business contacts (including investors and board members) to establish seamless communication
• Planning, coordinating and scheduling all meetings: 1:1s, small and large group meetings, including leadership team meetings, Product & Engineering All-Hands, QBRs, offsites
• Anticipating and resolving any scheduling conflicts and managing all administrative details for team meetings and offsites
• Welcoming all visitors from arrival to departure
• Reconciling expenses and budgets monthly, demonstrating Collibra’s core values
• Arranging all travel including flights, hotels, ground transportation; creating detailed itineraries; obtaining visas, passport renewals or any other travel documents
• Light scheduling and coordination of ad hoc personal requests

You have

• 8-10 years minimum experience in an Executive Assistant role supporting a senior executive; 2+ years supporting a C-suite executive, preferably in an area with confidentiality requirements
• Heavy calendar, travel, and meeting planning experience
• Strong project management skills; ability to think ahead and anticipate needs – from the most mundane to the most complicated
• Strong written and oral communication skills and a warm and professional demeanor
• Excellent Mac skills and proficiency in Google Calendar; Solid Excel and Powerpoint skills; experience with budget tracking and expense management software is a plus
• Experience working in a SaaS and/or enterprise software environment
• A bachelor’s degree or equivalent related working experience is required
• This position is not eligible for visa sponsorship

You are

• Autonomous, urgent, and creative. You genuinely love a fast-paced work environment with ever-changing priorities and demonstrate our core values
• Able to prioritize and manage multiple tasks and requests simultaneously and successfully
• Able to roll up your sleeves and dig in – no task is too small
• Able to work both independently and as a collaborative partner

Standard in-office hours are 9am-6pm; require flexible availability at times (M-F 8a-7p); periodic but limited needs on weekends or after hours; some texting in the morning and at night for critical items only.

Collibra is not currently accepting unsolicited assistance or resumes from search firms for this employment opportunity. All resumes submitted by search firms or agencies to Collibra or its employees, agents, directors or representatives in any form or method without a valid written agreement covering this position will be deemed the sole property of Collibra. No fee shall be paid in the event the candidate is hired by Collibra as a result of the referral or through other means.

Compensation for this role

The standard base salary range for this position is 104,000 - 130,000 per year. This position is not eligible for additional commission-based compensation. Salary offers are based on a combination of factors, including, but not limited to, experience, skills, and location.

Benefits at Collibra

Collibra recognizes and values that everyone has different needs, interests, and life goals. We built our {Be}well benefits program with flexibility in mind to support you and your loved ones through a diverse range of circumstances and life events. These flexible offerings sit on a foundation of competitive compensation, health coverage, and time off.

Professional Development

Collibrians are ambitious and inventive, and we want to develop our skills individually and as a team. You’ll have access to development opportunities, as well as other rewards and recognition programs to help grow your career.

Health Coverage

We strive to remain locally competitive and globally equitable. This means comprehensive offerings including medical, dental, vision, and mental health benefits for you and your family.

Paid Time Off and Flexibility

We provide unlimited paid time off, global leave policies for a variety of personal and family circumstances, company-wide wellness days off throughout the year, meeting-free Wednesdays, and a flexible culture to help balance your work and your life.

Diversity, Equity, and Inclusion

We create inclusion and belonging through how we onboard, meet, connect, engage, and communicate. Learn more about diversity, equity, and inclusion at Collibra.

Learn more about Collibra’s benefits.

At Collibra, we’re proud to be an equal opportunity employer – which ties directly to our core value, “open, direct, and kind.” We realize the key to creating a company with a world-class culture and employee experience comes from who we hire and creating a workplace that celebrates everyone. 

With this, we proudly consider qualified applicants without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sexual orientation, pregnancy, sex, gender identity, gender expression, genetic information, physical or mental disability, HIV status, registered domestic partner status, caregiver status, marital status, veteran or military status, citizenship status or any other legally protected category. If you have a need that requires accommodation, let us know by completing our Accommodations for Applicants form.

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