Executive Assistant

Overview

The Big Picture...

We’re looking for an Executive Assistant to support the Chief Brand Officer (CBO) of Gymshark through the exciting journey of Gymsharks’ accelerated growth and global expansion.

We are seeking a proactive, detail-oriented, and resourceful Executive Assistant to work directly with our CBO.

You’ll have the opportunity to work in a fast-paced environment, liaising with the leadership team to help enable their exciting future plans for the business.

You will have access to the CBO and exposure to the long-term vision and strategy of one of the fastest growing and recognisable brands in the fitness industry.

With culture sat at the heart of the business, we recognise that each individual’s contribution has a major impact on the success of this brand. People are the key to our success and therefore the successful candidate will embrace our values, and truly hold the Chief Brand Officer accountable to these.

As an EA at Gymshark, your role will be to help optimise the CBO’s time, to provide the maximum efficiency and effectiveness for them to perform in role. No day will be the same, with responsibilities spanning from diary management across multiple time zones, supporting on key projects and effectively managing the CBO’s full schedule and priorities to ensure they always remain on track.

What You’ll be doing 

• Acting as a single point of contact among the leadership team, employees and
  external stakeholders.
• Responding and screening of incoming inquiries from external parties.
• Seamless and extensive diary management, with consideration of room or zoom
  requirements, whilst being considerate of multiple time zones and travel
• Proactive approach   to   one-to-one   management, booking   in   sessions   and
  keeping track of upcoming actions ahead of sessions.
• Management of meetings inclusive of agenda setting, minute taking, and
  following up on any subsequent actions.
• Domestic and International travel arrangements, ensuring all elements are considered such as parking, visas, currency etc, and documents/schedules are provided ahead of time.
• Providing support on internal and external events management, working closely
  with the internal teams.
• Full administrative duties, including accurate and efficient filing of project
  documents and business correspondence, preparations of presentations, and
  compiling of any research documents ahead of meetings.
• Filing of expenses in a timely manner to ensure an efficient payment process.
• Working with the CBO for travel considerations/ Consideration around CBO work/life balance and wellbeing.
• Requirement to be ‘on call’ for any critical business activities.
• Some international travel may be necessary

What You’ll have

• Proven experience as an Executive Assistant/ PA to C-suite
• Strong verbal and written communication skills, with the ability to adapt
  messages / tone of voice to the differing audiences.
• Proven experience in complex diary management across multiple locations, with
  differing time zones.
• Experience of dealing with multiple critical demands from global teams.
• Will have exceptional attention to detail and be an experienced planner with the
  ability to respond effectively and efficiently to change, all whilst remaining
  composed and with a good sense of humour.
• Proven record of managing large amounts of confidential or business sensitive
  information, with an awareness of GDPR.
• Comfortable with technology with an advanced knowledge of Microsoft Office
• A highly structured, and methodical approach to co-ordinating tasks and
  anticipating future requirements.
• A collaborative team player, always going above and beyond, and offering
  support to others where needed.

What you could have  

• Worked within a fast-paced global brand or equivalent industry.
• Previous experience working with Notion & Slack.
• Experience working with individuals from across the world, outside the UK,
  and appreciating the cultural nuances that Internationalisation brings.
• Have a flexible blend of working from home and workplace (Solihull), agile where needs be.

CLOSING DATE: 07/10/2024

BELONGING AT GYMSHARK.

Our mission is to be a place where everyone belongs. We’re an equal opportunities employer, and for us that means we always strive to be as inclusive as possible in all aspects of employment, right from your application. We’re committed to finding reasonable adjustments* for candidates with specific needs or have a disability during our recruitment process, and all applicants will be considered fairly and equally. We do not tolerate discrimination of any kind. *If you’d like to request a reasonable adjustment please email [email protected]. 

ABOUT US.

We’re here to unite the conditioning community. We believe that putting the sweat in today, prepares us for tomorrow. So, we give people the tools they need to reach further, go faster, be stronger. We celebrate those who show up – for themselves – to be their physical or mental best, whatever that means for them. It’s what we want for our community, and our team. A team that’s growing rapidly around the world. A collective of talented individuals working together to invent Gymshark’s future. Our plans are ambitious, and we’re looking for people who want to join us for the ride – our growth will be your growth.

THE PERKS.

🙌 Competitive ‘Win Together, Lose Together’ Bonus
🩺 Choice of Private Medical Insurance or Healthcare Cash Plan, paid for by us!
🏖 25 days holidays + your birthday and all the Bank Holidays which can be substituted and taken whenever you want.
💻 A truly Flexible Working Culture
👥 A collaborative, creative and inspiring working environment
💰 Employer pension contributions up to 7%
🤩 Life Assurance at four times your basic salary
🦈 50% Gymshark Discount
🎁 Gymshark Gift Card for each year of service
🛍️ Discounts, Cashback and Savings programme
🥇 Financial, Physical and Mental Wellbeing Support
📚 Great Training and Learning Resources
🖥 Choice of hardware and access to the best software
🤒 Paid time off when you’re physically and mentally unwell
🧸 Very Generous Family Leave package – we support you extending your family
🍎 Refuel - Healthy fresh food at GSHQ
🏋️‍♂️ Lifting Club (LC) Gym Membership
👉 Free monthly massages
💈 Beauty and Barber facilities
🚘 Free on-site parking