We are looking for a highly organized and proactive Executive Assistant to oversee and optimize our office operations. In this role, you will play a key role in coordinating daily activities, supporting C-level and top management. Additionally, you will handle the planning and management of company travel. The ideal candidate will have a strong ability to work both independently and collaboratively, able to give the best in a dynamic and fast-moving environment. Tech-savvy, with a smart use of digital tools and a willingness to embrace new technologies.
Key Responsibilities:
- Manage and streamline office operations, ensuring maximum efficiency and organization.
- Act as the primary point of contact for coordinating day-to-day activities and supporting senior management.
- Plan, organize, and manage company travel arrangements, including accommodations and transportation.
- Organize and coordinate meetings, conferences, and company events.
- Support for the preparation, collection and submission of media pitch documents
- Handle confidential information with discretion and professionalism
- Assist in maintaining a well-functioning office environment
- Foster a positive and collaborative office culture.
Skills and qualifications:
- Proven experience as an Executive Assistant, or in a similar role
- Excellent Digital mindset, leveraging technology to enhance office efficiency
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Strong communication and interpersonal skills
- Excellent knowledge of the English language, both written and verbal.
- Proficiency in office software (e.g. Microsoft Office, Microsoft Teams and other digital tools)
- Problem-solving mindset with strong attention to detail
Location
Wpp Campus in Milan (plus the option for hybrid working).
We are proud to have a team made up of individuals from diverse backgrounds, experiences, and identities. We believe that this diversity is a strength . This position is also dedicated to people belonging to Categorie Protette ex l. 68/99
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