Executive Assistant

Our Why 

Datacom works with organisations and communities across Australia and New Zealand to make a difference in people’s lives and help organisations use the power of technology to innovate and grow. 

About the Role (your why)

As an Executive Assistant, you’ll have the unique opportunity to work closely with senior leadership, providing dedicated, high-level support that makes a real impact. You’ll be responsible for managing a dynamic calendar, coordinating important meetings, and handling sensitive communication—always with the highest level of discretion.

In this role, you’ll not only streamline operations but also play a key part in helping senior leaders achieve strategic goals. If you’re someone who enjoys a fast-paced environment, thrives on anticipating needs, and excels at building professional relationships, this role offers an exciting platform to grow and make a difference at the highest levels of our organisation

What you’ll do 

• Provide executive-level administrative support for the MD, proactively anticipating their needs, including highly efficient and confidential diary management and travel arrangements.
• Manage communications by screening emails, determine which are a priority and advise matters requiring attention, with associated deadlines, and relevant documentation. 
• Independently deal with matters requiring attention, action on behalf of the MD or refer them to the appropriate person.
• Ensure all requests are actioned in a timely and professional manner, including preparation, collation and distribution of documents and correspondence, and arranging meetings.
• Assist in coordinating papers and presentations for relevant leadership and Board meetings.
• Create presentations and documents using the Microsoft Office Suite, as well as proof reading business critical documents and ensuring they are professionally worded and presented.
• Plan the operating rhythm for internal and external meetings and facilitate these including preparing agendas, documents, minutes, and following up on actions.
• Manage projects and events.
• Reconcile monthly credit card and cash expenses, and input and approve timesheets for the MD.
• Work collaboratively with the virtual team of Executive Assistants across the business.

What you’ll bring

• Experience supporting C-Suite executives.
• Advanced skills in Microsoft Office Suite including SharePoint, Confluence and Microsoft Teams advanced tools.
• Incredible organisational and proactive skills with attention to detail so you can manage multiple tasks and prioritise work without missing a beat.
• Discretion and tact when dealing with confidential, commercially sensitive, and personal information.
• Diligent attention to detail and consistency of output.
• Ability to multi-task and prioritise effectively, managing multiple and shifting demands.

Why join us here at Datacom? 

Datacom is one of Australia and New Zealand’s largest suppliers of Information Technology professional services. We have managed to maintain a dynamic, agile, small business feel that is often diluted in larger organisations of our size. It's our people that give Datacom its unique culture and energy that you can feel from the moment you meet with us. 

We care about our people and provide a range of perks such as social events, chill-out spaces, remote working, flexi-hours and professional development courses to name a few. You’ll have the opportunity to learn, develop your career, connect and bring your true self to work. You will be recognised and valued for your contributions and be able to do your work in a collegial, flat-structured environment. 

We operate at the forefront of technology to help Australia and New Zealand’s largest enterprise organisations explore possibilities and solve their greatest challenges, so you will never run out of interesting new challenges and opportunities. 

We want Datacom to be an inclusive and welcoming workplace for everyone and take pride in the steps we have taken and continue to take to make our environment fun and friendly, and our people feel supported.