Executive Assistant

About Datacom

With over 6,200 people, and centre’s of technical excellence spread across Australasia, Datacom is committed to developing and growing its capability across Asia. Founded in 1965 in New Zealand, and with over 2 decades of operating in Malaysia and the Philippines, Datacom has experienced expediential growth. Through all this, Datacom has maintained high levels of profitability with a track record of delivering innovative, cost effective digital and technology solutions, all delivered by dynamic teams spread across various locations. Our people are the best in their fields – smart, passionate, and dedicated to providing exceptional IT services to our customers. This makes for a rewarding and fast-paced place to work.

Our purpose

Here at Datacom, we connect people and technology in order to solve challenges, create opportunities and discover new possibilities for the communities we live in.

Role Overview

As a detail-oriented Executive Assistant, you will report directly to the Executive Assistant to the Managing Director. This role involves supporting 3-4 executives and working closely with two Executive Assistants who currently support the Managed Operations Leadership team.

Responsibilities

The Executive Assistant is responsible for (but not limited to):

Day-to-day administrative support for a Senior Executive/s.

• Producing correspondence, memoranda, presentations and reports both of a general and confidential nature on behalf of Senior Executive/s.
• Screening telephone calls, fielding inquires and requests and escalating urgent matters for Senior Executive's attention.
• Managing Senior Executive's diary, travel arrangements, and inbox.
• Coordinating the organisation of business functions, lunches and dinners.
• Communicating with the organisation's Executives, Executives of external organisations, suppliers and clients on behalf of Senior Executive/s.
• Supporting the Executive Assistant to Managing Director when required.
• Takes reasonable care that their actions (or inactions) do not harm the Health and Safety of self or others. Reports all incidents, hazards or unsafe work practices as per Datacom policy.

Requirements

Knowledge

• Broad understanding of IT Service Management principles.
• Experience supporting others' schedules and priorities.
• Familiarity with financial management and invoice preparation.

Experience

• At least 5 years in customer service or administration.
• Senior level of experience as Executive Assistant

Skills

• Strong interpersonal, communication and negotiation skills.
• Organisation and time management skills.
• Exceptional corporate presentation and excellent people management skills.
• Ability to work autonomously, employ initiative to find solutions, prioritise and exercise discretion.
• A proactive and flexible approach to work.
• Ability to liaise at an executive level and to work under pressure.
• Proficiency in Microsoft Excel, Word, Teams and PowerPoint.

Benefits

Our office is at BGC Taguig and we have hybrid work setup(Twice a week) and a flexible work schedule and we promote Work-Life balance, and an APAC focus means no graveyard shifts!

We also provide exciting perks such as spotter fees, HMO with Free 4 Dependents, Leave credits, Performance bonuses, and a work-life balance environment.