Executive Assistant

GAQ425R53

Mission
This person will support an IT leader and partner with them to help operationalize their team's strategy. You will work across various departments, such as Sales, Marketing, Engineering, Product, and other important functions within the company. You will also work on strategic and community events for the team.

The impact you will have:

• Ensure the IT leader is prepared for all meetings, with an accurate and forward-looking calendar.
• Effectively prioritize the calendar and schedule meetings in a timely manner.
• Provide timely responses to all stakeholder requests.
• Enhance the efficiency of the IT leader's use of time, leading to a more productive team and company.
• Execute strategic initiatives well, delivering on defined outcomes.

Responsibilities

• Calendar management - organizes all meetings including but not limited to team meetings, customer, and internal business partner meetings across international time zones
• Builds and maintains records of all meeting requests and closes out all requests in a timely manner. Keeps to a strong SLA on responding to requests
• Manages offsite meetings, events, and programs in support in support of the SVP and their staff
• Ensures all meeting invites have the appropriate details to have an effective meeting 
• They may be required to support other executive staff members if there's a gap in coverage due to PTO, sickness, maternity leave, or other absences. 

Competencies

• Minimum of 10+ years of applicable executive administrative experience, ideally from a global software organization
• Worked with VPs/SVPs in Engineering and Product in large organizations.
• Worked with VPs managing over 2000+ people in engineering, customer-facing, and/or technical roles
• Ability to work at a fast-paced with shifting priorities in a hyper-scaling company
• Experience supporting a high-growth company and preferably directly supporting an executive staff member 
• High attention to detail, organization, and process abilities 
• Strong calendaring skills (Gmail and Google Calendar experience mandatory)
• Strong teamwork skills; and a confident ability to offer suggestions and improvements to process and work very collaboratively with others
• Strong relationship management skills, ability to build a personal network throughout the company
• Strong oral and written communication 
• Ability to communicate clearly and effectively with senior leaders and external partners