Executive Assistant

REQ #: RDQ224R377

Mission  

This person will support the Head of Engineering and partner with them to help operationalize the strategy of their team. You will work across Sales, Marketing, Engineering, Product and other important functions within the company. You will work on strategic and community events for the product management team.

• The SVP is prepared for all meetings, his calendar is accurate and forward looking
• The calendar is effectively prioritized and meetings are scheduled in a timely manner
• Stakeholders receive timely responses to all requests
• The SVP efficient in their use of time, leading to a more productive team and company
• Strategic initiatives run by the executive assistant are well executed and deliver on defined outcomes

Responsibilities

• Calendar management - organizes all meetings including but not limited to team meetings, customer, and internal business partner meetings across international time zones
• Builds and maintains records of all meeting requests and closes out all requests in a timely manner. Keeps to a strong SLA on responding to requests
• Manages offsite meetings, events, and programs in support in support of the SVP and their staff
• Ensures all meeting invites have the appropriate details to have an effective meeting 
• May be required to support other executive staff members if there's a gap in coverage due to PTO, sickness, maternity leave or other absence. 

Competencies

• Minimum of 10+ years of applicable executive administrative experience, ideally from a global software organization
• Worked with VPs/SVPs in Engineering, Product in large organizations.
• Worked with VPs managing over 2000+ people in engineering, customer facing and/or technical roles
• Ability to work at a fast paced with shifting priorities in a hyper scaling company
• Experience supporting a high growth company and preferable directly supporting an executive staff member 
• High attention to detail, organization and process abilities 
• Strong calendaring skills (Gmail and Google Calendar experience mandatory)
• Strong teamwork skills; and a confident ability to offer suggestions and improvements to process and work very collaboratively with others
• Strong relationship management skills, ability to build a personal network throughout the company
• Strong oral and written communication 
• Ability to communicate clearly and effectively with senior leaders and external partners

Benefits 

• Comprehensive health coverage including medical, dental, and vision

• 401(k) Plan

• Equity awards

• Flexible time off

• Paid parental leave

• Family Planning

• Gym reimbursement

• Annual personal development fund

• Employee Assistance Program (EAP)