We are seeking a highly organized and proactive Executive Assistant. The ideal candidate will demonstrate exceptional multitasking abilities, strong communication skills, and a commitment to confidentiality. This role requires professionalism, and the ability to manage a fast-paced work environment effectively.
Roles and Responsibilities
- Serve as the primary point of contact for internal and external stakeholders, representing the Executive professionally
- Plan special projects, initiatives, and events as assigned.
- Coordinate schedule, appointments, reservations and travel arrangements
- Conduct research on various topics as needed and compile findings into concise reports.
- Monitor industry trends and prepare summaries for executive review.
- Assist with the preparation of business presentations including text and electronic presentations.
- Create and maintain a system for organizing and storing both electronic and hard-copy information and records and implement record retention policies and procedures.
- Assist with the coordination of meetings and functions
- Prepare a variety of high quality, written agreements, memos, letters, and other documents
- Prepare, edit and distribute itineraries, letters, memos and meeting minutes and keep track of for events and meetings making sure that things are not overlooked
- Support with other tasks as may be assigned
Requirements
- Minimum of 7 years’ experience as Executive Assistant to C-level Executives
- Experience in HR and HR processes
- Ability to handle sensitive/confidential information with utmost discretion and diplomacy
- Possesses data analytics, good business writing, excellent research and communication skills (both verbal and written)
- Proficient in the use of MS Office tools
- Excellent time, schedule management and organizational skills; must be committed to accuracy and attention to details
- Resilient with the ability to adapt quickly to changes in time frames and manage multiple priorities
- Strong interpersonal skills with high integrity and ethical standards
Benefits
- Private Health Insurance
- Opportunities for Professional Growth and Career Advancement
- Paid Time Off
- Training & Development
- Competitive salary
- Collaborative and supportive work environment
