Coupa makes margins multiply through its community-generated AI and industry-leading total spend management platform for businesses large and small. Coupa AI is informed by trillions of dollars of direct and indirect spend data across a global network of 10M+ buyers and suppliers. We empower you with the ability to predict, prescribe, and automate smarter, more profitable business decisions to improve operating margins.
Why join Coupa?
🔹 Pioneering Technology: At Coupa, we're at the forefront of innovation, leveraging the latest technology to empower our customers with greater efficiency and visibility in their spend.
🔹 Collaborative Culture: We value collaboration and teamwork, and our culture is driven by transparency, openness, and a shared commitment to excellence.
🔹 Global Impact: Join a company where your work has a global, measurable impact on our clients, the business, and each other.
Learn more on
Life at Coupa blog and hear from our employees about their experiences working at Coupa.
We are seeking an experienced Executive Assistant with 4-5 years of proven expertise in supporting C-Level executives. The successful candidate will be adept at managing complex calendars, arranging extensive travel, coordinating high-level meetings, and handling confidential information with discretion and professionalism. This role requires exceptional organizational abilities, strong communication skills, and the ability to thrive in a fast-paced environment.
What you will do:
- Manage and maintain complex calendars for the Chief Financial Officer, including scheduling meetings, rescheduling appointments, and events
- Coordinate travel logistics and activities, including accommodations, transportation, and meals, ensuring cost-effectiveness and adherence to company policies
- Prepare and organize materials for meetings, presentations, and conferences, including agendas, and presentations.
- Act as a primary point of contact for internal and external stakeholders, including vendors, colleagues, and clients
- Coordinate and facilitate communication between executives and various departments within the organization, ensuring timely and efficient exchange of information
- Plan and execute logistics for onsite & offsite meetings, events, and conferences, including catering, audiovisual setup, and attendee coordination
- Assist with special projects and initiatives as assigned
- Handle sensitive and confidential information with discretion and professionalism
- Provide general administrative support, including managing expense reports, processing invoices, and maintaining files and records
What you will bring to Coupa:
- Bachelor's degree or equivalent experience preferred
- 4-5 years of experience as an Executive Assistant supporting C-Level executives
- Proven ability to manage complex calendars and travel arrangements with meticulous attention to detail
- Excellent communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels of the organization
- Strong organizational skills and the ability to prioritize tasks effectively in a fast-paced environment
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications
- Ability to maintain confidentiality and handle sensitive information with discretion
- Flexibility to adapt to changing priorities and work independently or as part of a team
- Strong problem-solving skills and the ability to exercise sound judgment in decision-making
- Ability to travel to US/within US
#LI-Remote
#LI-TC1
At Coupa, we celebrate diversity and recognize its value to our customers and employees. Coupa is proud to be an equal-opportunity workplace and affirmative-action employer. All qualified applicants will receive consideration for employment regardless of age, race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, veteran status, or any other applicable status protected by state or local law.
Please be advised that inquiries or resumes from recruiters will not be accepted.
By submitting your application, you acknowledge that you have read Coupa’s Privacy Policy and understand that Coupa receives/collects your application, including your personal data, for the purposes of managing Coupa's ongoing recruitment and placement activities, including for employment purposes in the event of a successful application and for notification of future job opportunities if you did not succeed the first time. You will find more details about how your application is processed, the purposes of processing, and how long we retain your application in our Privacy Policy.
