Provide strategic assistance in the management of the Country Director daily activities while serving as a point of contact between the Country Director and all internal and external communications.
- Manage an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and preparing minutes and other necessary documents for meetings.
- Prepare reports, proposals and letters and coordinate oral and written communication with both internal and external stakeholders.
- Work with the Country Director to develop effective systems to ensure the smooth operations of the Business.
- Organize and coordinate office functions activities and communications to ensure efficient workflow and office operations.
- Prioritize and follow up on all incoming issues and concerns addressed to the Country Director including sensitive and confidential issues. Also, determine the appropriate course of action, delegations, or response.
- Manage communication between the Country Director and the other staff, demonstrating leadership and maintaining credibility and trust, while supporting other staff.
- Work closely and effectively with the Country Director to keep him well informed of upcoming commitments and responsibilities and following up appropriately.
- Provide effective calendar management for the Country Director while working closely with the Team Leads to prioritize inquiries and requests while managing schedule conflicts; making fast decisions and recommendations to ensure smooth daily engagements.
- Manage commitments and responsibilities while maintaining contacts with Team Leads and conducting follow up appropriately.
- Manage the Country Director’s areas of focus in advance of meetings and conferences. Keeping him updated about changes, new issues and anything that might affect his schedule, commitments and responsibilities.
- Provide a bridge for smooth and effective communication between the Country Director and team leads, demonstrating leadership to maintain credibility, trust, and support with the Management Team.
- Bachelor’s degree in business administration or any other related discipline.
- Minimum of 2 to 3years experience reporting directly to and supporting senior management executives.
- Project management, operations management and executive support experience, including supporting C-level executives in a fast-growing industry.
- Ability to execute task with a diversity, equity, and inclusive mindset.
- Ability to maintain a high level of integrity and discretion in handling confidential information.
- Ability to collaborate and delegate duties but also strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
- Ability to work with diverse groups of people, including senior executives, employees and founders.
- Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
Cavista offers even more
- Competitive Compensation.
- Flextime.
- Competitive Health Insurance (Employee + Spouse + 4 children).
- Wellness Programs
- Employee Training Programs
- Growth and Development
