Executive Assistant

Starting base salary CAD$57,500 - $72,500*

Plus Bonus, Equity & Benefits

* Our salary ranges are determined by role, level, and location. The range displayed on our job posting reflects the minimum and typical maximum target for new hire salaries for the position, it does not reflect the maximum salary for the role over time. Within the range, individual pay is determined by job-related skills and experience demonstrated during the interview process. 

As part of the Administrative Team and reporting to the Director, Administration & Executive Assistant to the CEO, the Executive Assistant acts as the central point of contact for 2 C-suite executives and provides proactive senior level administrative support. With a high attention to detail and the ability to anticipate needs, the Executive Assistant is accountable for handling a wide range of senior support functions including working with strict deadlines, meticulous with tracking and following up on actions, heavy calendar management, event management and clerical duties as needed to ensure their offices are operating efficiently.

What you will be doing: 

• Proactively anticipate the needs of the Executive, ensuring their time is optimized and aligned with key business priorities through proactive planning and effective scheduling.
• Manage complex calendar management, coordinating across multiple time zones while handling administrative tasks like ad hoc projects, records management, email tracking, and task follow-up.
• Organize in person and hybrid meetings, events and travel logistics (including flights, ground transportation, hotel reservations, team events, and catering) and to budget.
• Manage and analyze multiple forms of incoming communication including:  receiving, screening, and handling calls, Teams and emails requests
• Working with the Administrative Team to ensure traveller needs throughout the organization are being supported on a 24x7x365 basis.
• Prepare presentations and reports for external/internal meetings, appointments and conference calls. Research and collate information from a variety of sources such as reports, documents and correspondence
• Provide clerical support, including expense report preparation, filing, scanning, and managing accounts and invoices, while streamlining services where possible.
• Assist with the planning and coordination of team events such as holiday parties, All-Hands meetings, Go-to-market meetings etc.
• Ensure the overall efficiency of daily operations by monitoring day-to-day workflow and delegating tasks accordingly.
• Work closely with the administrative team to ensure standards and processes are followed and adhered to.

What you’ll bring to this role:

• 5+ years experience supporting senior/C-Suite Executive(s) is essential
• Exceptional knowledge and experience with Microsoft Office including Outlook
• Arrange complex and detailed international business itineraries and knowledge of how to best leverage travel reward programs for a seamless business trip
• Ability to tackle actions independently and proactively – you are highly resourceful
• Outstanding organizational and follow-thru skills
• Strong communication and interpersonal skills in particular effective in verbal, written, and interpersonal interactions with diverse stakeholders to represent the Executives appropriately.
• Fast learner, detail oriented, efficient working style
• Ability to work in a fast-paced environment, under pressure with very tight deadlines
• Excellent analytical, thinking and problem-solving skills
• Excellent prioritization and time management skills
• Enhance a strong team culture with your positive attitude and natural tendency to help others

Why 360?  

Here at 360insights you will be a part of a fast-paced global technology company that is innovating and leading in the channel incentives and insights industry. You will be helping us to deliver great solutions for some of the world’s most recognizable brands all within an inspiring and inclusive culture that has certified us as a Great Place to Work® in Canada, the USA and the UK. 

At 360insights, we take pride in being a people-first organization, dedicated to fostering a vibrant values-based and inclusive culture. Our commitment to this ethos is reflected in our day-to-day operations and interactions with both team members and clients.

Diversity and Inclusion: We wholeheartedly welcome individuals from all walks of life to join our team. 360insights is committed to providing equal employment opportunities to people of every race, religion or belief and ethnic origin, regardless of age, disability, sexual orientation, or gender identity. You can find out more about our DEIB Vision on our website. We encourage applications from individuals with disabilities, and accommodations are available upon request for candidates participating in all stages of the selection process.

Experiences that create growth. Growth that creates experiences: At 360insights, every facet of our business presents opportunities for personal and professional development, allowing you to explore diverse disciplines and rewarding work experiences. Our commitment to growth is supported by robust Learning and Development (L&D) initiatives and mentorship programs, ensuring that you have the tools and support needed to thrive and grow as an Insighter.