Executive Assistant

The Role

Brunswick Group is looking for a highly organized and proactive individual to join the team as an Executive Assistant in our Dallas location. In this role, you will serve as an administrative business partner and provide excellent daily support to four to five client-facing Partners in the firm, who may or may not be based in your local office. 

The nature of this role requires you to maintain a firm understanding of our goals as a firm and the role of our partnership to play an active role in supporting those efforts. While providing administrative support, you would also have the opportunity to serve as a thought partner and driver of our Partner’s efforts, while working in stride with the local Office Manager and Administrative Assistants and collaborating with the U.S. administrative team and other like-minded specialists on the professional services team across the U.S. 

Duties and Responsibilities:

**This role requires onsite support Monday through Friday between the core hours of 8:30 am-5:30 pm CT, with flexibility before and after depending on the needs of the office.**

• Provide seamless Executive Assistant support to appointed Partner-level staff, including but not limited to: flawlessly managing complex calendars and providing strategic administrative support to increase efficiencies and productivity of the assigned Partners.
• Take a proactive approach to the role to identify and solve for potential challenges related to scheduling, travel and other daily activities before they arise.
• Understand the nature of our firm’s work, how the leadership team functions and your role in facilitating that work to seamlessly coordinate with other executive assistants across the firm globally.
• Manage details for all domestic and international travel schedules and itineraries.
• Coordinate heavy calendar management with immediate response to last minute changes.
• Input expense reports and timesheets in a timely manner. 
• Keep Partners abreast of all daily meetings and conferences - both internal and external.
• Understand and prioritize Partners’ time to ensure they are well-positioned to excel and remain nimble to adjust as needed.
• Build strong rapport with Partners and client contacts.
• Respond to emails and requests in a timely fashion, including outside of standard work hours, as appropriate.
• Prioritize and manage multiple projects simultaneously and follow through on all associated details.
• Participate in continuing education and training opportunities provided by the firm.
• Possess keen awareness to business strategies and acts as project manager where necessary for charges’ client teams, coordinating specific team assignments and projects.
• Identify and execute on areas of improvement and increase administrative efficiencies.
• Able to draft documents, edit presentations and assist with other preparations of presentation materials for Partners or clients.
• Provide support and coverage to the Office Manager or other administrative staff as needed.
• Maintain strong internal relationships with U.S. and international Brunswick teams.
• Assist the Office Manager with inventory and replenishing office supplies 
• Perform related duties as assigned. 

Knowledge, Skills, and Abilities:

• Minimum seven (7) to nine (9) years of administrative or operations experience in a fast-paced, confidential, professional services environment
• Strong verbal and written communication skills
• Strong project management experience
• Detail-oriented
• Ability to manage schedules seamlessly across time zones (domestic and international)
• Client service orientation, exhibit discretion with confidential client matters
• Work well independently and strategically as a team player
• Multi-tasker who exercises keen time management skills
• Resourceful, problem solver
• Always maintain professionalism, specifically when dealing with senior business figures
• Possess a “think on your feet” ability and showcase impeccable judgment
• High emotional intelligence and strong personal impact
• Take on challenges readily and bring a truly proactive approach to duties
• Swift to adapt to various personalities and situations
• Bachelor’s Degree preferred
• Intermediate to Advanced software skills (Microsoft Word, Excel, PowerPoint for PC, Windows 2000, Internet)

While not required, the following would be a plus:

• Multi-lingual
• Communications industry knowledge/business acumen
• Familiarization with and knowledge of the Dallas area
• A great sense of humor

The Firm

About Brunswick

Brunswick is a strategic advisory firm focused on critical issues and critical stakeholders.  Our purpose is to help our clients play their role in the world successfully. We advise on critical issues and critical stakeholders at the center of business, politics and society, and help our clients – the leaders of large, complex organizations – understand and navigate these interconnected worlds. Brunswick is one firm globally, operating as a single profit center. This allows us to respond seamlessly and effectively to clients’ needs wherever they are in the world.

Diversity, Equity and Inclusion Statement

Maintaining and strengthening a diverse workforce and inclusive workplace are pillars of Brunswick’s culture and key to our future success. Valuing and supporting every colleague as an individual while helping them reach their full potential is critical to attracting and developing our greatest strength – our people. By embracing our differences and diverse perspectives we create richer experiences within our firm and enhance the quality of the ideas and advice that we deliver to our clients.

Benefits

The applicant who is selected for this position will be eligible for the following benefits: 

Bonus Eligibility: Annual discretionary bonus contingent upon individual performance and the overall performance of the Firm.

Benefits: Medical, Dental, and Vision insurance. Disability insurance. Employee assistance program. Flexible spending account. Health savings account. Life insurance. Paid Time Off: Vacation and sick leave, as well as paid Bank Holidays. Firm-sponsored 401K Plan with 3% safe harbor contribution of base and bonus – immediate vesting.

Other: Career training and development opportunities and employee discounts.

Background

Founded in London in 1987, Brunswick’s global partnership has grown organically to 27 offices in 18 countries. We began as a M&A and financial communications firm and, over time, expanded our capabilities to provide expert advice to our clients on a range of business-critical issues. We invested in new offices, sector teams and practice groups including investor engagement; shareholder activism; governance; regulatory and public affairs, including geopolitical; crisis; litigation; social issues including climate change and diversity, equity and inclusion; cybersecurity, data and privacy; employee engagement; digital communications; opinion research and analysis, and creative services.

Our Global CEO is Henry Timms, based in New York City. Our Chairman is Sir Alan Parker, based in London.

The Americas

In the U.S., we have offices in Chicago, Dallas, New York, San Francisco and Washington, D.C. In Brazil, we have an office in Sao Paulo. We advise clients on, among other things, domestic and cross border M&A, IPOs, activism, capital markets and investor relations, public and regulatory affairs, geopolitical issues, litigation, crisis, cyber, employee engagement, digital, opinion research and on broader reputation campaigns.

Colleagues in the U.S. are drawn from a variety of backgrounds and consist of in-depth industry and sector experts from banking, law, accounting, politics, government, journalism and the media, consulting and elsewhere. Our U.S. CEO is Nik Deogun.

For more information on Brunswick, including our offices and client offers, please visit our website: www.brunswickgroup.com