WHAT IS BOX?
Box is the world’s leading Content Cloud. We are trusted by more than 115K organizations around the world today, including nearly 70% of the Fortune 500 and leaders across deeply regulated industries (such as AstraZeneca, JLL, and Nationwide), to protect their data, fuel collaboration, and power critical workflows with secure, enterprise AI.
By joining Box, you will have the unique opportunity to continue driving our platform forward. Content powers how we work. It’s the billions of files and information flowing across teams, departments, and key business processes every single day: contracts, invoices, employee records, financials, product specs, marketing assets, and more. Our mission is to bring intelligence to the world of content management and empower our customers to completely transform workflows across their organizations. With the combination of AI and enterprise content, the opportunity has never been greater to transform how the world works together and at Box you will be on the front lines of this massive shift.
Founded in 2005, Box is headquartered in Redwood City, CA, and we have offices across the United States, Europe, and Asia.
WHY BOX NEEDS YOU
Box is looking for a dedicated, driven, and detail-oriented Executive Assistant. This role will support the Senior Directors, Engineering and Site Leaders in Poland and the Netherlands. As the resident logistics and operations guru, you will be a master-problem solver and ready to tackle issues before they arise. You have top-notch communication skills and are adept at building strong relationships with multiple stakeholders. You are keen on being a central piece of the organization and have a knack for understanding the pulse of the team and anticipating operational cycles and the needs of individuals before they arise. You are able to see the big picture and understand how the big picture breaks down into its component pieces. You have exceptional attention to detail while executing on the pieces.
The roles will live at the heart of the Build organization and thus it will be necessary to become familiar with the team and team operations as a whole. Acute business judgement and communication skills are needed to collaborate with a variety of people and job functions both inside and outside of the respective orgs.
WHAT YOU'LL DO
Supporting the Senior Directors, Engineering and Site Leaders in Poland and the Netherlands
Preparing and managing monthly reports and data analysis, presentations and org purchase orders
Supporting the Leadership Team in building internal communication
Planning and coordination of team meetings and special team events including offsites, team all hands, weekly leadership meetings, as well as leadership visits
Working with the Workplace Services Team and event organisers to plan quarterly office events
Supporting the calendars of the Senior Directors in an agreed format, which includes coordinating with both internal and external parties
Serving as a liaison for your executive to other individuals, teams and departments
Arranging domestic and international travels when needed
WHO YOU ARE
Minimum of 2 years experience with making the impossible happen (e.g. executive admin support, complex logistics management, workplace services, office team support etc.)
Bachelor's degree
Excellent project management, prioritization and organizational skills
Strong people skills and a proven record of building and maintaining successful relationships
Good knowledge of Excel and additional analytics tools will be an asset
Desire to hit the ground running and own reoccurring processes to continuously optimize results and leave things better than when you got them
Exceptional organizational skills and time management skills, as well as communication skills
Experience with Google Calendar, Coupa, Zoom, and Concur is a plus!
Box lives its values, with community and in-person collaboration being a core part of our culture. Boxers are expected to work from their assigned office a minimum of 2 days per week, with a focus on Tuesdays and Thursdays. Your Recruiter will share more about how we work and company culture during the hiring process.
EQUAL OPPORTUNITY
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability, and any other protected ground of discrimination under applicable human rights legislation.
For details on how we protect your information when you apply, please see our Personnel Privacy Notice.
For more details on how Box Poland protects your information, please see our Supplemental Personnel and Candidate Privacy Notice.
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