Executive Assistant (Bangkok-based)

Job Overview: We are seeking a highly organized and proactive Personal Assistant / Executive Assistant to support our senior executives. The ideal candidate will be responsible for managing daily administrative tasks, coordinating meetings, and ensuring efficient operations.

Key Responsibilities:

Support Senior Executive:

• Provide daily support for senior executives, including scheduling meetings, managing calendars, handling travel arrangements, and preparing expense reports.
• Manage to-do lists and reminders for tasks and deadlines.
• Keep the C-level advised of time-sensitive and priority issues, ensuring appropriate follow-up and/or preparing relevant documentation.
• Assist with the preparation of presentations and coordinate the execution of corporate documents, including securities filings; draft correspondence; assemble documents; and deal with mail/courier services as needed.
• Arrange ad-hoc meetings with management and team members and distribute agendas.
• Prioritize and relay important messages to the individual.
• Assist with personal tasks and errands as needed.

Meeting Coordinator & Administration 

• Assist with meeting logistics.
• Handle sensitive information with discretion and maintain confidentiality.
• Coordinate departmental meetings and events, including on-site and off-site meetings (reserve venues, coordinate outside attendees, handle meeting set-up and food orders).
• Interact daily with other executive assistants to partner on company-wide projects and communication activities.
• Provide additional support as needed, including special projects and tasks assigned by C-level executives.

Qualifications:

• At least 5 years of proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Excellent organizational and time-management skills.
• Strong English communication and interpersonal abilities.
• Proficiency in MS Office and calendar management tools.
• Ability to handle sensitive information with discretion.