Executive Assistant

About ARCHIMED

With offices in Europe, North America and Asia, ARCHIMED is a leading investment firm focused exclusively on healthcare industries. Its mix of operational, medical, scientific and financial expertise allows ARCHIMED to serve as both a strategic and financial partner to healthcare businesses. Prioritized areas of focus include Biopharma Products, Consumer Health, Healthcare IT, In Vitro Diagnostics, Life Science Tools & Biologic Services, MedTech, and Pharma Services.

ARCHIMED helps partners internationalize, acquire, innovate and expand their products and services. ARCHIMED manages €8 billion across its various funds, including the largest healthcare-only private equity fund raised by a European-based General Partner. Since inception, ARCHIMED has been a committed Impact investor, both directly and through its EURÊKA Foundation.

The Team

• An international team (with more than 30 nationalities) with complementary education and experience in the investment, medical, scientific, strategic and operational sectors

• Composed of alumni from: INSEAD, Berkeley, Georgetown, Bocconi, HEC Paris, Ponts et Chaussées, ESSEC, Imperial College, Dartmouth, etc.

• Professional backgrounds: Private Equity (3i, Siparex, USS Ltd, Barings, capiton), Consulting (A.T. Kearney, Bain, McKinsey), M&A (Lazard, EY, KPMG, PwC), Industry (Biotronik, Cerba, Pharmacy, Veterinary)

Your Role:
Assisting key company executives with managing their calendar, scheduling their meetings, organising their travel and other general administrative tasks.

In addition, acts as a linchpin between the ARCHIMED HQ France, Tokyo, New York & Singapore teams by helping to coordinate global activities.

Working within the Back Office department, your main tasks will be to :

• Provide administrative support to the investment team, in particular to the Investment Partners
• Provides management of complex schedules for Partners
• Coordinate travels for Partners
• Help prepare agendas for Board meetings
• Proactively organise regular catch ups with Partners to discuss upcoming trips, in order to anticipate bookings and to understand priorities
• Anticipate Executive needs, ensuring seamless support
• Prioritization of meetings and calls for Partners
• Ensure compliance with policies and coordination with the rest of the BO team
• Coordination with other assistants to organize internal meetings
• Provide a qualitative hospitable experience by greeting and welcoming all guests and employees and making them feel supported.
• Writing and formatting various documents
• Maintain a high level of professionalism, discretion and confidentiality at all times

Requirements

• Fluent in French and English
• Demonstrated experience in providing high-level administrative support to senior executives and C-level leaders
• Exceptional attention to detail
• Outstanding organizational skills, with the ability to establish order and manage processes effectively
• Strong written and verbal communication abilities
• Proactive in taking initiative and actively seeking information necessary to complete tasks
• Reliable and able to handle confidential information with discretion
• Robust multi-tasking and prioritization capabilities
• Proficient in the Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• International experience is advantageous