Executive Assistant

As the Executive Assistant at ActivTrak, you are an ambitious, professional, self-driven individual that will provide executive support for our CEO and other executive leaders. You will bring enthusiasm and energy to support the growth of our business and people. While we are a remote-first workplace, this role is based in Austin, TX. 

In this role, you will:

  • Manage and coordinate the CEO’s calendar, ensuring appointments, meetings, and travel arrangements are organized efficiently.
  • Communicate with Board Directors, shareholders and external parties on behalf of the CEO.
  • Provide administrative assistance, such as writing and editing emails, and preparing communications on the executive’s behalf.
  • Support expense management for the CEO.
  • Support other senior leadership with calendar and expense management.
  • Act as a point of contact between executives, internal teams, clients, and external partners to ensure effective communication.
  • Plan, project manage and coordinate logistics for company events.
  • Handle sensitive information and situations with the highest level of discretion and professionalism.
  • Assist in special projects, tasks, and initiatives, as assigned.

Requirements

  • Proven experience as an Executive Assistant or similar role, supporting C-level executives.
  • Expert at multitasking, problem-solving, and organization. 
  • Strong written and verbal communication skills and the ability to maintain discretion when working with confidential information.
  • Ability and willingness to be available outside of core business hours and ad hoc needs.
  • Excellent time management and prioritization skills, with a history of effectively managing many competing priorities and triaging projects as appropriate.
  • A can-do attitude and strong problem-solving skills, along with a bias towards action and execution.
  • Ability to work effectively amidst ambiguity and flexibility to meet the varying daily needs of our dynamic, growing company.
  • Proficiency with Google Suite. 
  • Corporate event planning experience is strongly preferred.
  • Experience working in a startup environment is strongly preferred.

Benefits

Work environment

  • Candidate must be located in Austin, TX
  • Minimal travel
  • May be required to lift up to 30 lbs 

This is an incredible opportunity to embark on an exciting journey with a dynamic, VC-backed company. If you have a proven track record of creative thinking, a drive for learning, and a deep commitment to collaboration, we want to talk to you! 

ActivTrak is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. ActivTrak does not discriminate on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, protected veteran status, gender identity or any other factor protected by applicable federal, state or local laws. #LI-REMOTE

ActivTrak is a product-led, innovative software company that introduced it’s award-winning workforce analytics platform in 2015. Our cloud-based platform provides productivity insights into how teams work, improving employee and customer experience, while also enabling better business outcomes. At ActivTrak, we recognize the powerful link between these two concepts and we're on a mission to understand it more every day.We are a fast-growing, agile company with a forward-thinking, inclusive culture. Our teams are encouraged to collaborate daily to solve challenges, create and champion new ideas, and execute initiatives that help global customers and their modern workforces succeed by working better together. People are the backbone of ActivTrak. It’s important that we take care of ourselves and make an effort to get to know one another. We have team members located across the United States (and soon, the entire globe) so we must be intentional about how we work with one another. This is an incredible opportunity to embark on an exciting journey with an early-stage, dynamic VC-backed company. If you have a positive attitude towards urgency, risk, and challenges that comes with working in a startup environment, then you will be a great fit!

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