Executive Assistant 2

At LinkedIn, we trust each other to do our best work where it works best for us and our teams. This role offers both hybrid and remote work options. This means you can work from home and commute to a LinkedIn office, depending on what's best for you and when it is important for your team to be together, or you can work remotely from most locations within the country listed for this role.

We are looking for an Executive Assistant to provide administrative and organizational support to two senior leaders in our Marketing organization. You will be responsible for skillfully interacting with management within and outside of the company, comfortably communicating with customers, vendors and visitors and flawlessly handling confidential and critical details. You will also be responsible for anticipating the needs of multiple managers and flexibly accommodating work schedules. 

Responsibilities: 

• Coordinate meeting responsibilities (could include: logistics, action items, note-taking, assist in preparing content, etc.) 

• Plan, organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities) 

• Coordinate all travel arrangements 

• Manage logistics for special events such as team connects or offsites  

• Manage and reconcile expense reports, purchase and procurement requisitions and contracts within time constraints  

• Understanding the teams’ budget 

• Manage special projects, as agreed with manager(s) 

• Maintain email distribution lists / aliases 

• Act as the point of contact between workplace services to meet facility needs for the team 

• May train and coach new administrative assistants and cover for peers who take time off 

• Obtain an understanding of internal structures and operations of the organization 

• Maintain administrative processes that reduce redundancy and improve accuracy, while achieving organizational objectives 

• Maintain an advanced degree of confidentiality along with excellent judgement, discretion and a high degree of maturity/professionalism 

• Partner with HR, Finance, Legal and other teams on various initiatives  

• Apply judgment with a full understanding of urgency and priorities of your leaders, routinely needing to multi-task with little to no direction 

Basic Qualifications: 

• 5+ years of experience working at the senior level in an administrative role 

Preferred Qualifications: 

• Experience with project and budget management  
• Experience supporting multiple leaders of large teams 
• Advanced knowledge of MS Office (Outlook, Word, PowerPoint and Excel) and cloud-based applications (SharePoint) 
• Excellent communication, teamwork and organizational skills 
• Ability to professionally interact with senior leaders and anticipate their needs. 
• Thrives in a fast-paced, demanding environment 
• Ability to effectively manage time, prioritize tasks, and work within deadlines, even if ambiguous environments. 
• Demonstrates a proactive attitude and a willingness to take on additional project work  
• Adapts to changes quickly and can learn and adopt new technologies and be flexible with new systems, tools and processes 
• Demonstrates ability to be proactive, take initiative, exercise good judgment, discretion and confidentiality in all tasks 

Suggested Skills: 

• Resourcefulness 
• Adaptability 
• Stakeholder engagement 
• Critical thinking  

LinkedIn is committed to fair and equitable compensation practices.

The pay range for this role is [$81,000 to $133,000]. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location. This may be different in other locations due to differences in the cost of labor.

The total compensation package for this position may also include annual performance bonus, stock, benefits and/or other applicable incentive compensation plans. For more information, visit https://careers.linkedin.com/benefits.

Equal Opportunity Statement

LinkedIn is committed to diversity in its workforce and is proud to be an equal opportunity employer. LinkedIn considers qualified applicants without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, marital status, pregnancy, sex, gender expression or identity, sexual orientation, citizenship, or any other legally protected class. LinkedIn is an Affirmative Action and Equal Opportunity Employer as described in our equal opportunity statement here: EEO Statement_2020 - Signed.pdf.

Please reference the following information for more information:  https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf and

 https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf  for more information.

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If you need a reasonable accommodation to search for a job opening, apply for a position, or participate in the interview process, connect with us at [email protected] and describe the specific accommodation requested for a disability-related limitation.

Reasonable accommodations are modifications or adjustments to the application or hiring process that would enable you to fully participate in that process. Examples of reasonable accommodations include but are not limited to:

• Documents in alternate formats or read aloud to you
• Having interviews in an accessible location
• Being accompanied by a service dog
• Having a sign language interpreter present for the interview

A request for an accommodation will be responded to within three business days. However, non-disability related requests, such as following up on an application, will not receive a response.

LinkedIn will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by LinkedIn, or (c) consistent with LinkedIn's legal duty to furnish information.

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Pursuant to the San Francisco Fair Chance Ordinance, LinkedIn will consider for employment qualified applicants with arrest and conviction records.

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