Administrative Support:
- Manage and maintain executive calendars, schedule appointments, and coordinate meetings.
- Screen and prioritize emails, calls, and requests; ensure timely responses.
- Organize travel arrangements, including flights, accommodations, and itineraries.
- Prepare agendas, documents, reports, and presentations for meetings.
- Assist in drafting and proofreading communications, including emails and memos.
Meeting & Event Coordination:
- Schedule and coordinate internal and external meetings, including cross-functional and client-facing sessions.
- Prepare meeting materials, take detailed minutes, and track action items.
- Organize corporate events, conferences, and team-building activities.
Project Support:
- Support executives in tracking progress on initiatives, key projects, and deadlines.
- Research and compile data to assist in decision-making processes.
- Coordinate and follow up on assignments delegated to various stakeholders.
Communication & Liaison:
- Act as a liaison between the executive team and internal/external stakeholders.
- Maintain positive relationships with key partners, clients, and vendors.
- Handle confidential information with discretion.
Office Management:
- Maintain office supplies and ensure the smooth operation of office equipment.
- Assist in budget tracking, expense reports, and invoice processing.
Qualifications:
- Bachelor’s degree in Business Administration, Communications, or a related field preferred.
- 5+ years of experience in an executive assistant or similar role, supporting senior management.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills with attention to detail and ability to prioritize tasks.
- Excellent verbal and written communication skills.
- Ability to work independently, handle multiple tasks simultaneously, and meet tight deadlines.
- High level of professionalism, discretion, and confidentiality.
At Version 1, we believe in providing our employees with a comprehensive benefits package that prioritises their well-being, professional growth, and financial stability.
One of our standout advantages is the ability to work with a hybrid schedule along with business travel, allowing our employees to strike a balance between work and life. We also offer a range of tech-related benefits, including an innovative Tech Scheme to help keep our team members up-to-date with the latest technology.
We prioritise the health and safety of our employees, providing private medical and life insurance coverage, as well as free eye tests and contributions towards glasses. Our team members can also stay ahead of the curve with incentivized certifications and accreditations, including AWS, Microsoft, Oracle, and Red Hat.
Our employee-designed Profit Share scheme divides a portion of our company's profits each quarter among employees. We are dedicated to helping our employees reach their full potential, offering Pathways Career Development Quarterly, a programme designed to support professional growth.
