Executive Admin/Operations Manager (Bilingual)

Lab Summary:

Founded in 1999, Samsung Ventures is the corporate venture capital arm of Samsung Group. The firm seeks to invest in companies operating in semiconductors, telecommunication, software, internet, bioengineering, and medical sectors across Europe, Asia, and North America.

Position Summary:

We are looking for an Executive Admin/ Operations Manager, who is bilingual in English and Korean, to partner with the executive leadership and their team. 

Position Responsibilities:

• Liaise with executive and administrative assistants to handle requests and queries from executive manager
• Handle administrative requests and queries from executive manager in a timely and accurate manner
• Manage and organize executive's Outlook Calendar, including making appointments and prioritizing the most sensitive matters
• Organize meetings, including scheduling, sending reminders, and organizing catering when necessary
• Make travel and accommodation arrangements
• Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
• Ensure optimal operation of office equipment, supplies, and inventories with preventive maintenance
• Organize travel arrangements for executive managers
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Prepare and monitor invoices; Write and distribute email, correspondence memos, letters and forms
• Update and maintain office policies and procedures
• Provide general support to visitors; greet and sign in visitors, guide them to the appropriate location and make them feel at home
• Communicate and coordinate with colleagues in Korea regarding operational details of the office, portfolio paperwork, and other venture related administrative items
• Light accounting work regarding expense and budget, and communicating that information with staff locally in US and in Korea
• Improving the brand including creating marketing material, social media management, and planning events

Required Skills:

• Associate's Degree in finance, business administration, or equivalent combination of education, training, and experience
• 3+ years of relevant experience preferred
• Prior experience as an administrative assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and conference systems
• Experience with CRM platforms such as Salesforce
• Bilingual (Korean) language

Special Attributes:

• Self-motivated individual with the ability to thrive in a team-based or independent environment
• Detail-oriented with strong organization skills
• Ability to work in a fast-paced environment
• Limited supervision and the exercise of discretion
• Proficiency in MS Office (MS Word, Excel and PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Ability to multi-task
• Adaptability, flexibility, and the ability to deal with ambiguity associated with working in a fast-paced and changing environment