Evolv Energies - Business Support Co-Ordinator

Base Location: Aberdeen, Edinburgh, Glasgow or London

Business Unit: Part of Xodus Group, Evolv Energies is at the forefront of major international projects where we bring a unique, integrated perspective and specialist engineering expertise to support offshore developers, investors and the wider construction and installation supply chain through Concept, Pre-FEED, FEED and Detailed Design and also across Construction and Installation activities, predominately in relation to offshore wind, interconnectors and energy transition projects.

Role: The Business Support Co-Ordinator will report to the Vice President whilst working closely with the Evolv Energies leadership team. This key support role will provide high quality, effective and efficient administration support to facilitate the daily business operations.

Requirements

Primary Roles & Responsibilities include:

• Business Administration. Updating and maintaining business administrative requirements in accordance with our management system requirements, including:

o   Administering and maintaining business collaboration and reporting tools such as SharePoint, Teams and other Microsoft applications.   

o   Structuring and maintaining filing structures to support the various business activities.

o   Conducting weekly timesheet reports and supporting associated timesheet queries as necessary.

o   Co-ordinating purchase request forms, purchase orders and raising invoices to ensure smooth and timely business operations.

o   Liaising with business support functions as required to support business operations.

• Business Development & Sales. Support the administration and co-ordination of supplier registration activities as well as assisting with the preparation of proposal and tender submissions.
• Projects. Support the administration and co-ordination of project requirements as required. T
• Team Support. Support the Vice President and broader leadership team with various administrative tasks as required including preparation and organisation of assigned meetings (including taking minutes and tracking actions).

Role Requirements include:

• A can do attitude and willingness to work with a team at all levels.
• Demonstrable experience in a similar role or able to clearly demonstrate transferable skills.

• Excellent communication skills, both written and verbal.

• High level of IT proficiency in Microsoft Office applications and collaboration tools i.e. SharePoint.

• Good time management skills, being able to prioritise, plan, and manage own workload.

• Experience of working in a project driven environment and be familiar budgets & invoicing.

• Knowledge of document control process and systems.

Benefits

Salary and Benefits:  

• Competitive Salary

• Flexible & Hybrid Working

• Private Medical Insurance

• Cash Plan benefits

• Pension

• Life Insurance

• Income Protection Plan

• Employee Assistance Programme

About Xodus Group & Evolv Energies

At Xodus, we are a global energy consultancy powered by the expertise and experience of our unique and diverse people.

Part of Xodus Group, Evolv Energies deliver Concept, Pre-FEED, FEED and Detailed Design services and also Construction and Installation engineering services, predominately in relation to energy transition, offshore wind, interconnectors and subsea cable projects, and associated infrastructure.

Our Commitment to Diversity & Inclusion

Xodus Group is committed to promoting a diverse and inclusive culture whereby everyone has a strong sense of belonging and can be themselves at work. We believe diversity drives innovation and we continually work to grow our network of people to give us the chance to be the best company that we can.

We promote the freedom to work flexibly by empowering people with the autonomy to choose where and when to work and providing them with the technology to be connected to colleagues.

Our Commitment to Wellbeing

Xodus Group is committed to providing a healthy working environment and strives to continuously improve the quality of working life of our employees, their families and others who work closing with us. We do this through the integration of wellbeing throughout all business activities, to create a working environment and culture that is compatible to the wellbeing of all our colleagues.

We look forward to receiving your application!

Closing date for receiving applications - 31st October 2024