The Opportunity
We are looking for an Event Operations Assistant to work alongside the Head of Event Operations on the production and logistics of our Founders Forum flagship forums, summits & dinners. You will have the opportunity to work with passionate colleagues, host events in some of the coolest venues, whilst helping to deliver new and existing events for our community of some of the world's most inspiring entrepreneurs.
The Role
- Support & manage event logistics as part of a project team, or as the lead on smaller events
- Create, manage, and communicate the project plans for assigned events, with clarity of expectations and deadlines for all stakeholders
- Source, compare, and negotiate contracts with event suppliers; venues, catering and AV, building solid relationships to influence the best outcomes for the events
- Source luxury gift bag items for key events
- Produce detailed event running orders and staff briefs
- Contribute to creative ideas to elevate our events and enhance guest experience and make our events memorable and value adding
- Manage on site logistical needs; parking, registration, cloakroom, AV, catering, room set up, etc
- Work closely with the Community team to coordinate name badges, table plans and dietary requirements for guests
- Work closely with the Content team on the agenda timings and speaker requirements
- Work closely with the Marketing team on event branding and positioning in addition to photography/videography requirements and logistics
- Work closely with the Partnerships team to ensure we are adhering to all partner deliverables as outlined in agreements
- Participate in post event wrap up
- Track costs and maintain budget forecasts
Requirements
This is a role for you if…
- You have experience in planning successful events from concept to delivery
- You’re a meticulous planner who has experience coordinating and project managing all event operations and logistics
- You have the ability to manage multiple projects simultaneously whilst maintaining a high standard of work and strong attention to detail
- You have experience in creating and managing budgets
- You’re skilled in sourcing and negotiating with vendors and suppliers
- You have excellent communication skills
- You’re personable and quick to build strong and positive relationships with various stakeholders including entrepreneurs, partners, sponsors, corporates, agencies and suppliers
- You’re a problem solver with a proactive attitude
- You have entrepreneurial drive, meaning you’re creative, resilient and self-driven
- You’re an excellent team player who is genuinely collaborative
- You enjoy working with a fun dynamic team, who are there to celebrate the wins, but also support you through the challenging times
- You get a buzz from working in a fast paced environment
- Events are your passion and you pride yourself on creating memorable events which not only look good, but also run seamlessly
Requirements
- 1+ years proven experience as an Events Assistant or similar role
- Excellent project management and organisational skills
- Proficient in MS Office and G-Suite
- Knowledge of the Tech ecosystem in the UK is an advantage but not essential
- Driving licence is a bonus but not essential
- The right to work in the UK
Benefits
We offer a range of flexible, discretionary benefits to our team. These currently include:
- 25 days contractual annual leave
- Enhanced discretionary leave provision, including an additional day off for your birthday and leave between Christmas and New Years Day
- The option to work remotely anywhere in the world for 3 weeks/year (1 week at Easter and 2 weeks during July and August)
- AXA Health insurance, with the option to add dependents
- Life Insurance
- AIG Smart Health access including online GP access and mental health support
- Employee Assistance Program
- Competitive pension provision
- Perkbox membership with generous monthly allocation of points for day to day purchases
- Learning and development annual allowance
- Cycle to work scheme
- Lunch 1x/week, office snacks, and regular team drinks
- Quarterly team activities and annual team trip/day out
- Access to the Founders Forum Group network of businesses and wider tech ecosystem
We currently have a hybrid working model with 4 days spent in the office and 1 day with the option to work remotely/from home.
