Event Executive

Informa Markets in Vietnam is seeking for an Event Executive. This position is to provide administrative support and assist in the executing of various event management directed by the Event Manager. This position is to work at Informa Markets in Vietnam (Hanoi Office).

PRINCIPAL DUTIES AND RESPONSIBILITIES

1. Compile and update database of lists for Exhibitor Promotion.
2. Work with Manager to liaise with suppliers to make sure all works are done. Raise ticket for payment and follow up payment schedule to suppliers.
3. Support sales team to carry on exhibitor promotion activities and materials including organizing side events, roadshows, etc.
4. Work with internal stakeholders and customers to ensure event reports are generated on a timely manner
5. Translate promotion materials from English to Vietnamese and vice versa
6. Support line manager on event marketing activities and visitor promotion programs by working closely with marketing team.
7. Set up Site office at the exhibition and manage the front desk to assist Exhibitors with any problems, provide a professional welcome for them, ensure housekeeping, manage petty cash, and assist Operations Department to do verification of orders and other on-site duties.
8. Handle post-show activities which include thank-you letters to Exhibitors and associations, etc.
9. Maintain an effective and accurate filing system including archive files.
10. Provide secretariat support to Manager including setting up the meetings, market research, taking minutes of meetings.  
11. Manage social media platforms, create engaging content, and grow followers through targeted event promotions.
12. Coordinate with media partners, influencers, and relevant publications for advertising and event promotion.
13. Design and execute email marketing campaigns to engage potential attendees and exhibitors, ensuring timely delivery and performance tracking.

• Bachelor’s degree in business administration/ marketing/ event management or equivalence.
• Previous working experience in the event industry would be an advantage.
• English and Vietnamese fluency both written and spoken.
• Project management skills: The employee needs to be good at managing time and working to deadlines.
• Good team player with pro-activeness and self-motivation.
• Experienced in marketing is a plus
• Be able to work extended hours and weekends if needed.