Newfront is seeking a detail-oriented and organized Event Coordinator to join our team. This individual will be instrumental in planning and executing various events to promote our insurance services to businesses. The role offers an exciting opportunity to contribute to our marketing efforts by coordinating events effectively and providing support to the broader event team.
If you are passionate about events and want to be part of a dynamic team shaping the future of the insurance industry, apply now to join Newfront. We offer competitive compensation, opportunities for growth, and a supportive work environment that values work-life balance.
This position is a salary, exempt, and full-time role and will be reporting to the Marketing Manager. Requires 25% of travel for events. This is a US based hybrid or remote role, with the option to work from any of Newfront's locations. A Hybrid option will be considered if living within 25 miles of a Newfront office location. #LI-Remote
What you will be doing:
- Lead and effectively manage small events and projects with oversight from senior team members.
- Assist in planning, coordinating, and executing corporate events, trade shows, sponsorships, and conferences.
- Work with the Event Manager and internal stakeholders to compile event invite lists.
- Lead day-to-day management of event RSVP lists and compiling weekly reports.
- Collaborate with the Event Manager to manage logistics, including venue selection, catering, audiovisual equipment, signage, and other event-related services.
- Work closely with vendors, suppliers, and internal teams to ensure seamless event execution.
- Prepare event materials such as presentations, agendas, attendee lists, and name tags.
- Maintain accurate records of event expenses, invoices, and receipts.
- Schedule post-event activities, including attendee feedback surveys and event debriefs.
- Facilitate new event inquiries and requests from internal stakeholders.
- Be the cornerstone of organization within the team, managing pivotal event documents and communications.
- Effectively communicate with internal teams, external vendors, and event attendees to ensure smooth event execution.
What you bring to the table:
- 1 to 3 years admin/coordinator experience, preferably within an events-focused role.
- Excellent organizational skills with the ability to multitask and prioritize effectively.
- Strong attention to detail and accuracy in managing event logistics and documentation.
- Proficiency in MS Office suite and G Drive.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team in a fast-paced environment.
- Flexible schedule with the ability to work evenings or weekends as required for events.
Benefits awaiting you at Newfront:
- Comprehensive Healthcare, Benefits, and resources that start your first day of employment!
- Have a stake in the growing company with Restricted Stock Units
- Flexible Time Away, for exempt employees, and generous Paid Time Off program, for non-exempt employees, that grows in tandem with tenure at the company.
- Matching 401K (Vested from day one)
- 12 paid company holidays
- Rewarding Wellness program
- Network of passionate, highly educated and dedicated team members
- Training and Development
- Flexible and Diverse Work Environment
- Clubs and Committees that encourage engagement with more colleagues
- Employee Discount Program
The pay range for this position in California, Washington, Colorado and New York at the commencement of employment is expected to be between $61,900 to $68,800/yr; however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements, including a bonus, restricted stock units, and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, the employee will be in an “at-will position,” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.
