Estates & Facilities Coordinator (12 month Fixed Term Contract)

Facilitate Success: Join Company Shop Group as our Estates & Facilities Coordinator Transforming spaces and empowering teams, this role is a 12 month Fixed Term Contract to cover maternity.

Estates & Facilities Coordinator

Job Summary: We are seeking a dedicated Estates & Facilities Coordinator to provide essential support across various functions within the department. This role requires a versatile individual who can handle diverse responsibilities, focusing on immediate needs such as handling day-to-day tickets, invoice approval, consumable requests, and supporting departmental heads and managers. The role will evolve with the addition of administrative support, providing opportunities for involvement in planned preventative maintenance(PPM), asset management, contractor management, and utility management.

About us: Company Shop Group (CSG), part of Biffa, is the largest commercial redistributor of surplus food and household products in the UK. We enable some of the biggest retailers, manufacturers, food service and logistics providers to unlock value from surplus stock, which may have otherwise gone to waste. The surplus we handle is redistributed through our Company Shop stores and our award-winning social enterprise Community Shop where we build stronger individuals and more confident communities. Working with our partners, we deliver an incredible impact and we're proud to be a good business doing good. We believe different ideas, perspective and backgrounds are key to developing a creative and effective working environment which is why you’ll find us championing diversity and equality at every turn.

Key Responsibilities

Day-to-Day Operations

• Efficiently manage and resolve day-to-day helpdesk tickets, ensuring timely resolutions and effective communication with team members.

Financial Management

• Take ownership of approving invoices, ensuring accuracy, compliance, and timely processing within budgetary constraints.

Inventory Management

• Handle consumable requests, maintaining an organised inventory system.

Departmental Support

• Provide comprehensive support to the Head of Estates & Facilities, Project Manager, Facilities Manager, and Maintenance Manager.

Facilities Management Tasks

• Assist in tasks such as handling COTs for water, scheduling LL inspections, and coordinating meter exchanges.

Development Opportunities (Post Administrative Support)

• Participate in the development of roles related to PPMs, Asset Management, Contractor Management, and Utility Management.

Requirements

• Strong IT skills with proficiency in data manipulation.

• Excellent communication skills, serving as the main point of contact between stores and the facilities team.
• Can-do attitude and effective problem-solving skills.
• Previous experience in estates and facilities is advantageous but not mandatory. We prioritise individuals with a positive attitude and willingness to learn.

Benefits

Why you’ll love Company Shop Group

• Free membership to Company Shop for you and 10 x nominees.
• Contributory pension scheme.
• Annual Flu Injections, High Street and Leisure discounts and on-site Parking.
• Subsidised staff Canteen, Free Tea & Coffee, and Free Fruit Friday
• Employee Assistance Programme – Grocery Aid.
• Eligible for Costco membership, Cycle 2 Work, and UK Fuel card discounts.
• Life assurance benefit

This is a Full-time position with a salary of £33k working 40 hours per week- PLEASE NOTE This is a 12 month Fixed term contract to cover maternity.

Based at Head Office at least 3 days a week, with the possibility of remote work for the remaining 2 days the role will involve occasional travel to stores within the estate may be required.

If you are a proactive and adaptable individual with a passion for supporting the entire spectrum of Estates & Facilities operations, we invite you to apply. Join our team and contribute to the efficiency and success of our facilities management processes.