ERP Implementation Coordinator - Ukraine

Role: ERP Implementation Co-ordinator

Location: Brovary, Ukraine

Salary: Competitive, dependent on experience

Hours: Full-time

Contract: 12-Month Fixed Term Contract (with the possibility to extend)

Reports to: ERP Project Manager

Internal Relationships: ERP Project Team, Functional teams HQ, senior internal stakeholders

External Relationships: Project delivery partners, third party integration suppliers/partners

About HALO:

HALO is the leading humanitarian mine clearance organisation globally, addressing the impact and drivers of conflict in 30+ countries and territories, with over 10,000 staff. Most of our staff are local employees and include a growing number of women. Our primary expertise is serving people affected by conflict, clearing landmines and the explosive remnants of war that threaten lives and livelihoods long after fighting has finished. We make land safe where war has ended, while also assisting those affected by active conflict and endemic violence, creating more durable solutions to support stability.

HALO addresses human suffering caused by armed violence in some of the world’s most fragile places, securing weapons and ammunition, and working with both state and community actors to reduce the prevalence of armed violence. In recent years HALO has grown significantly. With strong government, community and partner relationships, HALO is uniquely positioned to help build more resilient and prosperous communities, which are better equipped to respond to the interconnected global challenges of conflict, climate change, political and economic instability. As a result, the nature of HALO’s programming is diversifying to increase the impact we have in the context of these global challenges.

About the role:

As ERP implementation co-ordinator, you will have a hands-on approach and act as the bridge between HALO Ukraine and the wider business in the successful implementation of NetSuite ERP. You will work closely with the project manager in co-ordinating activities and tasks with the project team, cross-functional teams, including external consultants and senior internal stakeholders for the entire project lifecycle, ensuring timely delivery, and maintaining excellent communication with all involved parties.

We are ideally looking for somebody already based in Ukraine to fill this role, but are willing to be flexible for the right candidate.

Responsibilities:

• Participate in business process mapping, including process analysis and design, gap analysis, and specifications, and the development of system tests, procedures, and documentation.
• Work closely with Ukrainian & HQ finance and logistics/support services teams, and the ERP Project team, to evaluate and communicate how system changes will affect workflow, data, and reporting.
• Work with the Ukraine process teams to identify all types of reporting that will be required from NetSuite and then work with the wider team to develop the reports/dashboards.
• Document, communicate and manage changes that surface during design/discovery and implementation stages.
• Working with the ERP Project Manager and Project delivery team to extract, cleanse and migrate data from the old system to the new. Ensure that all data to be converted is sound before the transition.
• Co-ordinate and assist in the development and testing of the UAT test plan, ensuring coverage of the full end to end process scenarios are included and any defects are communicated for and planned for retesting.
• Working with the ERP Project Manager to identify key superusers to be trained and then along with super user’s train others, prepare training materials and manage the day-to-day aspects of training of the Finance/Inventory modules and new process and procedures before Go Live.
• Participate in regular project meetings, daily stand-ups as required assisting the project manager in updating and monitor project status, activities and tasks against project plan, and serve as a central source of project information within the Ukraine programme.

All HALO staff are expected to undertake the following general duties:

• Work within the framework of HALO’s core values, promoting its ethos and mission statement.
• Work towards achieving programme and/or group business plan objectives.
• Ensure familiarity with and adhere to all HALO policies and procedures and keep informed of HALO activities.
• Travel overseas and within Ukraine as and when required (maximum 3 x 1-week visits per year).
• To discharge duties and responsibilities under HALO’s Health and Safety Procedures which may include Risk and COSHH Assessments and participation in evacuation procedures as necessary.

This job description is intended to summarise the main duties and responsibilities of the post; this is not intended to be a full and exhaustive list of tasks. All HALO staff are expected to demonstrate flexibility and willingness to perform appropriate tasks when the need arises.

Requirements

• Good process knowledge of ERP solutions across key financial and inventory areas gained either as a process owner, super user, end user, or as part of an implementation team.
• Exceptional communication skills (both written and verbal), with a very good level of English.
• Willingness & capability to learn new solutions at a fast pace
• Creative, inquisitive, and not afraid to challenge the status quo.
• Strong competency in Microsoft Office package
• Experience of accounting software and processes, preferably 1C and NetSuite, ideally with an understanding of multi-currency, multi-subsidiary.
• A process-oriented mindset that can seamlessly switch between technology and finance/business concepts.

Benefits

HALO offer a competitive range of benefits, depending on contract and location of the successful candidate. These include, but are not limited to, private medical insurance, life assurance, retirement plan and a generous annual leave allowance.

To apply, please submit a CV (no more than 2 pages) and a cover letter (no more than 1 page) outlining how your experience matches the key skills and competencies required by 5th November 2024.

We reserve the right to amend the closing date depending on the number of applications received.

The HALO Trust is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.

The HALO Trust is committed to a culture that is both diverse and inclusive and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

The HALO Trust is committed to ensuring that it provides a safe and trusted environment which safeguards and promotes the welfare and wellbeing of anyone who comes into contact with, or is part of, the Charity, with a zero-tolerance approach to behaviours which challenge this.