Objective
Provide clerical assistance to the DOT department with all paperwork flow such as work orders, invoices, and other administrative tasks.
Responsibilities
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Completes time card reports at the beginning of every week
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Completes, copies, and files daily invoices for Rental stores as assigned
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Answers phones and gets general information from customers for sales team
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Assists sales department with filing open and closed contracts
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Assists service department with paperwork
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Orders supplies, business cards, mailers, and all printing
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Tracks vacation days, personal leave days, and sick days for the rental branches, as assigned
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Keeps track of petty cash for Rental Service Manager
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Takes payments from customers for sales, parts, and service invoices
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Aids in marketing and special events planning as assigned by supervisor
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Performs other related duties as assigned
Qualifications
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Knowledge, skills, and abilities typically acquired through a high school education
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At least 1 year of office/clerical work experience
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Must be able to work unsupervised on occasion
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Must have strong organizational skills
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Strong computer skills, including experience using Microsoft Office software such as Word and Excel
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Must be willing to travel occasionally to other branches as needed
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Excellent communication skills, including verbal, written, and listening
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Moderate analytical skills including problem solving and the ability to interpret policies, procedures and guidelines
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Excellent customer service skills
The duties and responsibilities described here are not a comprehensive list, and the scope of the job may change as necessitated by business demands.
All MacAllister Machinery companies are an Equal Employment Opportunity Employer, including Disabled and Veteran applicants.
