The task covers the operations, maintenance and evolutions of the Documentation Management System (DMS), including processes, processes and the use of supporting electronic documentation management tool, for a given project/programme or organisational unit at ESA/ESTEC. It includes the following typical duties:
- Regular review of the status of documents in the different archives and where appropriate register this information in the DMS database;
- Document registration, distribution and archiving, as well as provision of reproduction services;
- Process configuration controlled document changes and of official papers relevant to the activities of the unit;
- Supporting users for retrieving documents from local DMS, DMS’s from external partners and/or industry, out of paper archives, other sources like ESTEC library, scanned documents on CD-ROM or via Internet, etc;
- Provision of paper copies of electronic documents on request, creation of electronic versions of documents;
- Management of original files;
- Related support to project reviews;
- Support to enhancements of the document management concepts and of future improvements;
You will have the following qualifications and relevant experience:
- Bachelor’s degree in Business Administration or Communications or relevant field;
- At least 4 years of relevant experience;
- Proven experience in documentation management;
- Good knowledge of the specific activities and/or organisation, of the applicable configuration management working procedures and support tool(s) are an asset.
- Highly proficient in the use of modern activities and resource management support tools/databases of standard office automation support software packages including in particular advance usage of Excel (Ms-Office and in particular advanced use of Excel);
- Experienced user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. ESA-p) is an asset;
- Ability to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications. Past experience with ESA in relevant activities is an asset;
- Fluency in English is mandatory; knowledge of another European language is an advantage.
This job is located in Noordwijk, The Netherlands.
If you think you have what it takes for this job, please send your CV (in English and in Word or PDF) to Kalina Traykova, by clicking on the button “Apply for this job” quoting job NL-HP-24069.
An exciting and dynamic international working environment awaits you!
Inclusive and committed employer, our company works every day to combat all forms of discrimination and promote a respectful working environment. That's why, committed to gender diversity and overall inclusivity, we encourage all applications and profiles.
Inclusive and committed employer, our company works every day to combat all forms of discrimination and promote a respectful working environment. That's why, committed to gender diversity and overall inclusivity, we encourage all applications and profiles.
