Commonwealth Fusion Systems (CFS) has the fastest, lowest cost path to commercial fusion energy.
CFS collaborates with MIT to leverage decades of research combined with groundbreaking new high-temperature superconducting (HTS) magnet technology. HTS magnets will enable compact fusion power plants that can be constructed faster and at lower cost. Our mission is to deploy these power plants to meet global decarbonization goals as fast as possible. To that end, CFS has assembled a team of leaders in tough tech, fusion science, and manufacturing with a track record of rapid execution. Supported by the world’s leading investors, CFS is uniquely positioned to deliver limitless, clean, fusion power to combat climate change. To implement this plan, we are looking to add dedicated people to the team who treat people well, improve our work by adding multifaceted perspectives and new ways of solving problems, have achieved outstanding results through a range of pursuits, and have skills and experience related to this role.
The Document Control Specialist (DCS)is a position that supports the Document Control & Records Management (DCRM) department of Commonwealth Fusion Systems (CFS). The DCS will be responsible for the quality and integrity of CFS vendor and subcontractor documentation, ensuring that engineering documentation undergoes proper tracking, review, and storage. The position requires exceptional attention to document detail, format, and design; a thorough and seasoned understanding of quality assurance principles (either NQA-1, ISO-9001, or a combination of both); a demonstrated commitment to excellence, flexibility as well as poise, confidence, and a love for teaching; as well as the ability to interface with coworkers in a professional, approachable, and positive manner.
This team member will:
- Provide support to the design teams in tracking, receiving and properly storing external technical documentation and adhering to internal document processes and procedures
- Distribution of technical documentation to the appropriate internal stakeholders for review, tracking the status of these reviews, and supporting timely response to external vendors and partners
- Support process improvement and implementation initiatives to increase the quality and integrity of document management and review processes at CFS
- Understand and support quality assurance document management practices and CFS procedures, including the ability to teach, promote and explain such policies to CFS employees, project team members, and contractors
- Review, analyze (for spelling and grammatical errors), format, and process documents (mostly highly technical engineering documents) for review, approval and release through the CFS electronic document management system of M-Files. This includes creation and administration of M-Files Change Requests, as well as implementation and tracking of M-Files electronic workflows
- Monitor, promote and ensure document control processes are being followed
- Support cross-functional departments in the document creation, revision, and release process
- Successful completion of software training to achieve eventual M-Files Administrator status. As an M-Files Administrator, you will help to control and maintain the M-Files Quality Management System, including creation, modification and programming of document types and categories, document metadata, queries, and reports
- Ability to train end-users on how to effectively use M-Files (new hire training, as well as ongoing user coaching)
- Assist in the development of new procedures, program descriptions, work-aids, and guidance documents to support implementation of DCRM best practices
- Interact with and have working knowledge of our two collaboration software products of Google Drive and Atlassian’s Confluence
- Manage files, documents, and workload in accordance with established CFS systems, processes, and procedures, with the innate ability to coach and train others
- Perform other administration duties as assigned
The ideal candidate will have most, if not all, of these requirements:
- Bachelor’s degree preferred (engineering, science, business, or other relevant fields)
- Minimum 2 years of increasing document control and records management responsibility, with a plus if you’ve sustained a lead status for 3 years
- Exceptional attention to detail
- Experience in maintaining the configuration of an electronic document management system, product lifecycle management system, database or other such electronic file management software system
- Knowledge and experience in all areas of electronic document and metadata management, including identification, creation, use, retrieval, access, and retention; in a regulated engineering or highly technical environment
- Exceptional oral and written English communication skills
- Proven ability to work independently and in a team environment, in technical, engineering, and information technology groups
- Excellent customer service and training skills with an innate desire to achieve results
- Exceptional proficiency in Microsoft Office Suite, particularly Microsoft Word, including creation of easy-to-use forms and templates in Microsoft Word.
- Exceptional proficiency in Adobe Acrobat software, including creation, editing, and manipulation of advanced, bookmarked, hyperlinked, and text-searchable PDF files.
- Use of an ERP system for Engineering and Document Control
- Knowledge of basic quality systems requirements
- Ability to utilize Atlassian productivity tools (Jira, Confluence)
Additional preferred experience and/or qualifications:
- Excellent analytical, interpretive and problem-solving skills
- High degree of trust and integrity with the ability to communicate openly and respectfully, demonstrating a strong desire to foster teamwork
- NQA-1 and/or ISO-9001 regulatory experience
- Strong organizational and time management skills, including setting priorities and out-of-the-box thinking
- Proven ability to work independently and in a team environment, in technical, engineering, and information technology groups
- Perform activities such as typing, standing, or sitting for extended periods of time
- #LI-Remote
CFS team members thrive in a fast-paced, dynamic environment and have demonstrated exceptional results through a range of different pursuits. We all tightly align with our company values of integrity, execution, impact and self-critique. As we grow, we are looking to add talented people who are mission driven and bring diverse perspectives and new ways of solving problems.
At CFS, we deeply value diversity and are an equal opportunity employer by choice. We consider all qualified applicants equally for employment. We do not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation.
