Our SelectLeaders Client is a leading full-service real estate organization with the ability to handle all facets of real estate transactions. With ethics and integrity they strive for excellence in each of their real estate disciplines to enhance their position as an industry leader. Their team transforms forward thinking ideas into cutting edge applications, to achieve maximum results for their clients, company and community.
They are searching for a dynamic, highly motivated Deputy Chief of Staff — someone who will be the backbone of their team, driving their mission forward and making a difference every day. This is an opportunity to become an indispensable part of a company that values growth, challenge, and success. You’ll be working closely with top executives, mastering complex schedules, overseeing high-stakes event planning, and contributing to strategic initiatives that shape their future.
Duties and responsibilities:
- Efficiently manage complex and ever-changing executive calendars.
- Coordinate travel arrangements, itineraries, and accommodations.
- Prepare and edit documents, presentations, and reports, ensuring accuracy and professionalism.
- Manage and track expenses and reimbursements.
- Organize and coordinate internal and external company events.
- Organize and manage sponsorships.
- Manage spreadsheets and databases.
- Handle confidential information with the utmost discretion and professionalism.
- Any other reasonable requirements of the employer
Requirements:
- Bachelor's degree or equivalent experience preferred.
- At least 3 years proven experience as an executive assistant or in a similar role, supporting multiple executives.
- Exceptional organizational and time management skills.
- Outstanding written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).High level of professionalism and discretion.
- Ability to work independently and as part of a team.
- Strong problem-solving skills and a proactive approach.
- Must have good communication and interpersonal skills and the ability to communicate with all levels of an organization.
- Must be highly organized.
- Ability to multi-task.
- Experience in the commercial real estate industry is a plus, but not required.
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Referral program
- Vision insurance
