Job Summary:
The Departmental Secretary will provide crucial administrative support to the department by managing communications, documentation, and office operations. This role involves maintaining accurate records, coordinating meetings, and facilitating smooth workflow within the department.
Key Responsibilities:
- Manage and organize departmental documentation, including reports, correspondence, and filing systems.
- Schedule and coordinate meetings, ensuring that all necessary information and materials are prepared in advance.
- Take minutes during meetings and distribute them to relevant stakeholders in a timely manner.
- Handle incoming and outgoing communications, including emails, phone calls, and memos, ensuring prompt responses.
- Assist in the preparation of presentations and departmental reports.
- Maintain an organized office environment and manage office supplies inventory.
- Support department staff with administrative tasks as needed.
- Ensure compliance with company policies and procedures.
Requirements
Education & Qualifications:
Minimum of First Degree in English Language, Secretarial Studies, Business Administration, or a related field.
Experience:
Minimum of 3 years of relevant experience in an administrative or secretarial role in a financial instititution.
Skills & Competencies:
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent written and verbal communication skills.
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks and prioritize effectively.
- Demonstrated capability to handle confidential information with integrity.
Benefits
- Private Health Insurance
- Pension Plan
- Paid Time Off
- Training & Development
- Performance Bonus
