Framestore is a fast paced, dynamic and fun post-production company producing world-class visual effects for films. We are currently looking for a Department Coordinator for our Mumbai office.
The department coordinator works directly with the Department Managers (DMs) to maintain and support the artists/staff within the departments; to provide administrative support to the DMs, Head of Resource; to liaise with production and other departments, while sharing and assisting with day-to-day task completion.
Reports into the Head of Resource Management.
Key Responsibilities:
Working closely with the DMs to coordinate the appraisal process (high volume), for example: requesting, collecting, and compiling all feedback, organizing all related paperwork, scheduling appraisal meetings, etc
Updating the databases (MyStore)
Organizing and filing confidential documents, in addition to updating spreadsheets
Dealing with confidential and sensitive information in an appropriate manner
Coordinating the artists ‘demo-reel’ shot request process
Support Seating & Moves process
Organizing meetings: taking notes, and setting up conference and video calls
Facilitate the smooth running of meetings, ensuring the diaries of all participants are updated and meeting rooms booked; and that the rooms are properly set up (Log-in, open relevant files and media)
Liaising with HR, Recruitment, Facilities, Finance, Systems, Desktop and VFX departments as required
Other ad hoc special projects / administrative duties as may reasonably be required
Diary management for the Department Managers, as required
