Framestore is hiring a

Department Coordinator

Mumbai, India

Framestore is a fast paced, dynamic and fun post-production company producing world-class visual effects for films. We are currently looking for a Department Coordinator for our Mumbai office. 


The department coordinator works directly with the Department Managers (DMs) to maintain and support the artists/staff within the departments; to provide administrative support to the DMs, Head of Resource; to liaise with production and other departments, while sharing and assisting with day-to-day task completion.


Reports into the Head of Resource Management.

Key Responsibilities:

  • Working closely with the DMs to coordinate the appraisal process (high volume), for example: requesting, collecting, and compiling all feedback, organizing all related paperwork, scheduling appraisal meetings, etc

  • Updating the databases (MyStore)

  • Organizing and filing confidential documents, in addition to updating spreadsheets

  • Dealing with confidential and sensitive information in an appropriate manner

  • Coordinating the artists ‘demo-reel’ shot request process

  • Support Seating & Moves process

  • Organizing meetings: taking notes, and setting up conference and video calls

  • Facilitate the smooth running of meetings, ensuring the diaries of all participants are updated and meeting rooms booked; and that the rooms are properly set up (Log-in, open relevant files and media)

  • Liaising with HR, Recruitment, Facilities, Finance, Systems, Desktop and VFX departments as required

  • Other ad hoc special projects / administrative duties as may reasonably be required

  • Diary management for the Department Managers, as required

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