Department Administrator - Infrastructure Maintenance and Utilities Department

We have an opening for a Department Administrator to work in a dynamic fast-paced environment supporting the Infrastructure Maintenance and Utilities Department (IMUD) within the Infrastructure and Operations (I&O) Directorate. You will be an integral member of the Infrastructure Maintenance and Utilities Department management team responsible for a wide range of advanced and diverse administrative policies and procedures, strategic planning, performance management, and lead complex projects with changing variables and multiple factors that are not easily answered by standard procedures. You will be responsible for the development, implementation, and monitoring of all aspects of IMUD’s administrative and personnel-related activities to include a large population of collective bargaining agreement employees.

This position may offer a hybrid schedule, which includes the flexibility to work from home one or more days per week. The specifics of the hybrid schedule, including the exact number of days required in the office and virtual work options, may vary based on the needs of the department.

You will

• Serve as a member of the IMUD and I&O senior management teams using expert knowledge, providing high-level facilitation and collaboration to achieve long-range business operations goals, participating in all aspects of workforce planning, business operational issues, and strategic planning activities.
• Oversee, direct, develop, implement and lead various personnel functions, workforce planning, staff development, and performance management. Provide guidance, training, and mentoring to personnel in all classifications.
• Develop and implement courses of action related to business and/or organizational strategies, practices, initiatives, requirements, and deliverables.
• Manage an administrative team, oversee and advise on a broad range of functions, including staffing levels, mentoring, recruiting and hiring, corrective actions, and employee relations.
• Establish budgets, schedules, work plans, and performance requirements.
• Analyze and interpret HR requirements/guidance and determine and pursue courses of action to obtain results. Investigate and recommend appropriate courses of action to managers and supervisors on administrative and personnel matters.
• Solve highly complex and often sensitive issues, develop, evaluate, and implement new techniques and procedures, interpret policy, formulate recommendations and establish procedures working closely with the Directorate Administrator, IMUD/Directorate Management and the Human Resources Business Partner (HRBP).
• Develop and implement strategies to foster and promote culture, diversity, equity, and inclusion.
• Perform other duties as assigned.

• Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship. 
• Bachelor’s degree in a related field or equivalent combination of extensive experience and education in a related business, operational and/or organizational area.
• Significant experience in managing personnel functions, interpreting and applying a wide variety of personnel policies and procedures to complex situations with comprehensive knowledge and understanding of recruiting, hiring, performance management, salary management, staff relations practices, and HR compliance requirements (e.g., FLSA, ADA, EEO).
• Advanced analytical, research, and complex-problem-solving skills to independently and successfully resolve unique and highly complex problems.
• Significant experience leading and supervising business, operational and/or organizational activities.
• Significant experience coaching, mentoring, and developing administrative staff.
• Advanced interpersonal, verbal, and written communication skills to explain, negotiate, persuade, and lead staff and management through conflict resolution in order to obtain consent action on complex personnel and business operations actions, achieving desirable outcomes.
• Experience with workforce and strategic planning activities and budgets.
• Experience developing strategies fostering an inclusive and equitable organization.

Qualifications We Desire

• Experience using LLNL administrative systems including: SmartRecruiters, HR Personnel Database, LTRAIN, TIME, and other relevant administrative systems.
• Experience or understanding working with Unions, negotiations, and collective bargaining agreements.

#LI-Hybrid

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2024 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Inclusion, Diversity, Equity and Accountability (IDEA) - visit https://www.llnl.gov/diversity
• Our core beliefs - visit https://www.llnl.gov/diversity/our-values 
• Employee engagement - visit https://www.llnl.gov/diversity/employee-engagement

Security Clearance

This position requires a Department of Energy (DOE) Q-level clearance.  If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing.  Q-level clearance requires U.S. citizenship. 

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession.  This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.  

If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas.  Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory.  If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request. 

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.