Monitor late fees and past due balances for all T-Cards in 021 and 028 environments.
Reconcile individual cardholder accounts as needed for 021 and 028.
Compare Egencia bookings to acknowledgement forms to monitor unauthorized airfare bookings.
Act as a point of contact to manage communication between 021 and 028 card holders and Concur audit.
Ensure timely and accurate database administration for Concur, Works, Payment Center and Egencia for 021 and 028 entities.
Customer support for all card holders (021 and 028) during regular business hours and alternative weekends at agreed upon hours.
Send monthly e-mail reminders to all purchase and travel card holders (021 and 028) with unused airfare reminding them to utilize the airfare for their next air ticket purchase.
Troubleshoot card limit or situational usage issues and communicate with card holders and Senior Accountant to resolve.
Assist with all reporting requests for any travel or purchase card database (021 and 028).
Prepare the use tax accrual related to P-Card transactions for 021 and 028.
Assist with/be a backup resource for the month end journal entries for the P-Card transactions by day one of the close schedule.
Assist with/be a backup resource for the month end journal entries for the T-Card transactions by day two of the close schedule.
Assist with/be a backup resource for the month end transfer of project accounting transactions for Accounts Payable.
Monitor expense report signoff is timely for P-Cards.Follow up with cardholders and approvers as necessary.
Batch P-Card transactions to verify that all have been accounted for in expense reports.
Assist with training staff on purchase and travel card policies and card usage as needed.
Create new cardholders by gaining supervisor approvals, collecting signed acknowledgement forms training users and defining a new cardholder in Concur and Works.
Assist with distributing all new and replacement cards to cardholders.
Assist with ensuring cards are destroyed and profiles inactivated as appropriate.
Assist with/be a backup resource for ensuring database approval hierarchies are maintained real time.
Special projects as assigned by Senior Accountant or Senior Director of Accounting.
Requirements:
High School Diploma.
Minimum 5 years of accounting or equivalent office/business experience
Intermediate Outlook, Word and Excel skills. Must be able to effectively use company computer systems.
Ability to understand debits and credits and basic accounting general ledger entries and processes.Excellent interpersonal organizational and communication skills required.
Ability to remain calm and patient in stressful situations.
Previous experience with Concur and SAP helpful but not required.
